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Desk Booking & Hybrid Workplace

Officely

UK / wider Europe Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Hotelflex Limited · getofficely.com

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Officely: AI-assisted analysis on whats-best.ai Officely: AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

Officely at a glance

Vendor
Hotelflex Limited
Headquarters
Not stated on the vendor’s pages as of 5 Nov 2026
Data hosting
Not stated on the vendor’s pages as of 5 Nov 2026
Free plan
Not stated on the vendor’s pages as of 5 Nov 2026
Panel verdict
The AI panel rates Officely 3/5, the mean of 6 judges. Officely — desk, room and parking booking from Hotelflex Limited of Cheltenham — is strongest where its rules are written down: check-in and rules scores 7 with no spread, pricing transparency reaches 9, and integration and administration holds at 6 to 7 on a documented API and Entra ID single sign-on. how scores are made
As of
Vendor pages captured 5 Nov 2026; evaluated by the panel 6 Nov 2026. all sources

Officely alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The Skeptic

Weighted verdict

Has seen "real-time occupancy" that counted bookings and never a person, an auto-release nobody switched on because check-in annoyed the board, and a per-user price that doubled once rooms, parking and SSO were added. Asks how a no-show is detected, what the occupancy figures are built from, which room displays and sensors work without the vendor's own hardware, where the booking history is stored — and how it would leave.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Skeptic

Panel median The Skeptic This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The Skeptic
Desk, room & parking booking 2.5 of 5 2.5 of 5
Check-in, auto-release & booking rules 3.5 of 5 3.5 of 5
Hybrid work coordination 3 of 5 3 of 5
Occupancy analytics & employee privacy 3 of 5 3 of 5
Integrations, identity & administration 3.5 of 5 3.5 of 5
European sovereignty 2.5 of 5 2 of 5
Pricing transparency 4 of 5 4.5 of 5

Desk, room & parking booking

How this is scored

What can be booked and how easily: desks, meeting rooms, parking spaces and other resources (lockers, equipment, EV chargers), interactive floor plans per site and floor, desk attributes (monitor, standing desk, accessibility), neighbourhoods and zones, hot and assigned desks, recurring and multi-day bookings, booking for colleagues and guests, room booking synced both ways with Microsoft 365 or Google calendars, room displays, booking from the web, mobile apps, Outlook, Microsoft Teams and Slack, and several languages.

0 — Books nothing for an organisation's own staff; a customer appointment tool or a facility system without self-service booking.

3 — Desks can be booked from a list or a simple plan in a web app; rooms, parking, mobile apps and calendar integration are basic or not described.

5 — Desks, rooms and parking on interactive floor plans for several sites and floors, desk attributes and assigned desks, recurring bookings, booking on behalf of colleagues, mobile apps, room bookings synced with Microsoft 365 or Google calendars, and booking from Microsoft Teams or Slack.

8 — Neighbourhoods and zones per team, an Outlook add-in that books a room and a desk together, room displays with check-in, guest and visitor bookings linked to the host's desk, resources such as lockers and EV chargers, floor plans imported from CAD or drawn in an editor, accessibility of the apps stated, and the product in German and other languages.

10 — Booking that runs a multi-country estate: every resource type above on one plan, wayfinding to the booked desk, booking from every channel with parity documented, catering and equipment with the room, and the accessibility of web and apps documented to WCAG 2.1 AA.

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The Skeptic

Desks, rooms and parking are all bookable across any number of offices from Microsoft Teams, Slack and the web, with assigned desks and team areas, amenity filters, booking for someone else, guest invites, and room bookings synced to Outlook and Google Calendar. The captured pages give different figures for the floor plan, though: the marketing pages promise interactive plans while the help centre says the vendor decided against an interactive map and treats the plan as an externally hosted PNG uploaded for reference. We found no public information on recurring or multi-day bookings, mobile apps, room displays or available languages. 1 2 3 4 11 12

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Check-in, auto-release & booking rules

How this is scored

How the booking is kept honest and fair: check-in by app, QR code, NFC, room display, Wi-Fi or sensor, auto-release of desks and rooms nobody checked in to, booking rules per site, area or group (how far ahead, how many days a week, maximum duration), approvals for restricted areas, assigned and permanent desks with release when the owner is away, fair allocation of scarce parking (lottery, rotation, priority for disabled or EV drivers), capacity limits per floor, and notifications and reminders.

0 — No rules at all; any booking stands whether or not anyone arrives.

3 — A booking can be cancelled by the user; check-in, auto-release and booking rules are basic or not described.

5 — Check-in by app or QR code, automatic release of unconfirmed desk and room bookings after a set time, booking windows and limits per site or group, restricted areas for named groups, assigned desks that their owner can release, and reminders before the booking.

8 — Check-in by room display, NFC, Wi-Fi or occupancy sensor, rules per area and user group with approvals, fair parking allocation by lottery or rotation with priority spaces, capacity limits per floor, permanent desks released automatically during absence synced from the HR system, and the no-show logic documented.

10 — Rules that run themselves across an estate: every check-in method above, automatic desk assignment from team and attendance plans, policy changes rolled out per country with an audit trail, and no-show and release rates reported per site with the method stated.

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The Skeptic

The no-show mechanism is actually written down: check-in prompts in Teams or Slack auto-cancel unanswered bookings with the constraints documented (same day, after the reminder, unavailable with 23:00 reminders), and admins see who checked in, nudge, and cancel unchecked bookings individually or in bulk. A badge system or Wi-Fi can check people in through the API and occupancy sensors can release rooms nobody turned up to — real signals, not just a confirmation button — and assigned desks open up while their owner is on leave, synced from HR. We found no public information on check-in by QR code, NFC or room display, or on fair parking allocation by lottery or rotation; accessible bays can be reserved but rotation is not described. 2 3 4 6 13 14

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Hybrid work coordination

How this is scored

How people plan office days together: a weekly view of who will be in the office, home office and absence, favourite colleagues and teams, team days and anchor days, booking next to colleagues, office events, attendance planning and office policies (for example two office days a week) with nudges rather than enforcement, the planner inside Microsoft Teams, Outlook or Slack, sync with absence and HR systems, and visibility settings so employees decide who sees their plans.

0 — No view of colleagues or office days; booking only.

3 — A list of who has booked a desk on a day; team planning, policies and visibility settings are basic or not described.

5 — A weekly planner of office, home and absence days, favourite colleagues and teams, booking a desk next to a colleague, team days, the planner in Microsoft Teams or Slack, notifications when colleagues plan to come in, and a visibility setting per user.

8 — Anchor days and office policies per team with nudges, office events and invitations, sync with absence and HR systems, recommendations of the best office day for a team, delegation for assistants, and visibility and privacy options documented for employees and admins.

10 — Coordination that changes behaviour and is measured: team plans that book desks and rooms automatically, policy adherence shown only in aggregate, works council-ready configuration documented, and the effect on office attendance reported with the method stated.

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The Skeptic

People can see who's in before heading in, find a colleague, book the desk next to them, and get recommended office days based on who else is coming, with leave synced from HR so vacation and sickness show alongside office plans. Policy tracking is real but manual: targets like eight office days a month are measured on check-ins, adjusted for approved leave, and the vendor states it does not automatically enforce office days — though the dashboard shows how often each employee comes in, per person rather than in aggregate. We found no public information on visibility settings that let employees decide who sees their plans, on favourite colleagues, or on office events. 2 15 16 17 20

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Occupancy analytics & employee privacy

How this is scored

What the data is worth for a real estate decision and how it treats the people it measures: utilisation per desk, room, zone, floor and site, booked against checked-in or measured use, peak days and times, no-show rates, room size against meeting size, occupancy sensors, badge, Wi-Fi or people counting data, scenario planning for consolidation, scheduled reports and export to Excel or BI tools, and on the other side aggregation, anonymisation and minimum group sizes, configurable retention and deletion of booking records, role-based access to personal data, and documentation a works council or data protection officer can work with.

0 — No reports of any kind; only the current bookings are shown.

3 — Booking counts or a utilisation chart per site; check-in data, export, retention and anonymisation are basic or not described.

5 — Utilisation per desk, room, floor and site over time, booked against checked-in use, no-show rates, peak days, CSV or Excel export, a retention period for booking data stated or configurable, and reports that can be limited to aggregates.

8 — Occupancy sensors or badge and Wi-Fi data combined with bookings, room size against attendance, scenario or consolidation planning, a BI connector or analytics API, anonymised reports with minimum group sizes, role-based access to personal booking data, deletion periods per data type, and material for a works council agreement published.

10 — Evidence a portfolio decision can rest on: measured and booked occupancy reconciled with the method stated, data quality and sensor accuracy documented, raw data exportable in an open format, privacy by design documented down to field level, and a sample works council agreement or DPIA published.

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The Skeptic

The occupancy story names its building blocks: bookings are planned attendance, check-ins confirmed attendance, and Wi-Fi or badge data via the API can show who actually arrived — a defensible basis, unlike tools that count only bookings. Insights covers office usage, attendance patterns and team-level views, capacity insights flag underfilled days, exports are CSV with check-in status and custom date ranges, a read-only reporting API exists, and team managers see only their own team. But exports include attendance by employee, we found no public information on anonymisation, minimum group sizes or works council material, and retention is stated only as "as long as reasonably necessary" with no period. 1 6 10 15 17 18

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Integrations, identity & administration

How this is scored

How the tool fits the company's systems and is run: Microsoft 365 and Exchange room mailboxes, Google Workspace, Microsoft Teams and Slack apps, single sign-on with Entra ID, Okta or Google (SAML or OIDC), SCIM user provisioning, HR system sync (Personio, SAP SuccessFactors, Workday), access control and badge systems, room displays and sensor hardware, a documented REST API and webhooks, several sites, countries and companies in one account, roles and delegated administration per site, audit logs, bulk import of users and resources, and implementation and support.

0 — No integrations, one admin login, users and desks entered only by hand.

3 — A calendar connection and a few admin roles; single sign-on, provisioning, API and multi-site administration are basic or not described.

5 — Microsoft 365 or Google Workspace calendar sync, Teams or Slack app, single sign-on with Entra ID, Okta or Google, user import or SCIM provisioning, a documented REST API, several sites with administrators per site, and bulk import of users and resources.

8 — SCIM provisioning with groups, HR system sync, access control or badge integration, webhooks, SAML and OIDC, granular roles and delegated administration per site and country, audit logs, room display and sensor hardware supported by named models, several companies or tenants in one account, and an implementation plan published.

10 — Administration that scales across a multinational estate: every setting reachable by API with parity stated, multi-tenant administration with separate data per company, audit logs exportable to a SIEM, an open hardware policy with documented device APIs, and a named support SLA per plan.

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The Skeptic

Thirty-five ready-made integrations are listed by name — Workday, SAP SuccessFactors, Personio, HiBob among them — and single sign-on with Microsoft Entra ID comes in every plan, syncing people, teams, managers and leave read-only, with a leaver's upcoming bookings ended automatically. The API is properly documented (bearer tokens, versioning, idempotency keys, scoped tokens visible to IT, audit entries, webhooks, an MCP server), and badge readers, Wi-Fi and sensors connect through it rather than through the vendor's own hardware. We found no public information on SCIM provisioning (the Entra connection is read access only), on SAML or OIDC specifically, on room display hardware by model, or on exporting audit logs to a SIEM. 5 6 19 20

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European sovereignty

How this is scored

Who the contracting entity and the parent company are, where employee profiles, bookings (who sat where on which day), presence and absence plans, parking licence plates and sensor data are stored and processed, and who the subprocessors are (hosting, email and push notifications, maps, analytics, support and payment tools, hardware and sensor clouds). Independently sourced by the sovereignty pipeline. A calendar integration with Microsoft 365 or Google that the customer already runs is part of the customer's chain; the vendor's own hosting and subprocessors are what is judged.

0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.

3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.

5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (email and push notifications, analytics, support, payment, sensor clouds) run through non-EU providers without a stated safeguard.

8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated — or an on-premise edition documented that keeps every record on the customer's own servers.

10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, or an on-premise edition with no call home, data export and deletion documented, and certifications published with their scope rather than implied.

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The Skeptic

The contracting entity is Hotelflex Limited of Cheltenham under English law — a European but non-EU company — and while an EU hosting region can be chosen when the account is created (US or Cloudflare's FedRAMP environment are the alternatives), the published subprocessor list runs to fourteen names including Google, OpenAI, Stripe and Datadog with their locations not stated. A data processing agreement and Standard Contractual Clauses are published, one audit per year is permitted, and personal data is handled under UK and EU data protection law; we found no public information on security certifications such as ISO 27001 or SOC 2. 1 6 9 10

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Pricing transparency

How this is scored

Whether a buyer can compute the real annual cost from public pages alone: price per tier by user, desk, bookable resource, site or device, what rooms, parking and analytics cost on top, which features (SSO, SCIM, HR sync, sensors, room displays, visitor management, API) need a higher tier or an add-on, hardware prices and their licences, platform or setup fees, minimum users or minimum spend, the free tier and its limits, minimum term and VAT.

0 — No public prices at all; every customer is a sales call.

3 — A starting price or a free tier exists, but how cost scales with users, desks, rooms, sites or devices is unclear.

5 — Tiers are public with their price unit (per user, desk, resource or site) and main inclusions, but at least one commonly needed piece (room or parking booking, SSO, analytics, displays or sensors, setup) is unpriced or "on request".

8 — Every tier priced publicly with its scaling rule, add-ons and hardware licences priced, setup and platform fees stated, minimum users or spend stated, minimum term and VAT treatment stated.

10 — Complete price computability: annual cost derivable for a given number of users, desks, rooms, parking spaces and sites, with every add-on, hardware, support and implementation fee and the cancellation and data-return terms published.

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The Skeptic

A buyer can compute the annual bill from the pricing page alone: "$2 per space, billed annually", "$2.50 billed monthly", "The minimum is $1,000 per month", spaces defined as every desk, meeting room and parking space with the people booking them free, and the vendor's own worked example — 750 spaces at $1,500 a month — printed beside it. No tiers or add-ons are claimed, every integration is included in the price, monthly billing has no lock-in, data is retrievable for thirty days after termination, and assisted setup and a trial are included. VAT treatment and the minimum term on annual billing go unstated, and the captured pages give different figures for plans — the pricing page says no tiers while a help article mentions Premium and Basic plans in Slack. 1 4 5 8 9 19

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European sovereignty — proven facts

0 of 6 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Hosting location Not determined — uncited Report an error
Hosting options Not determined ⚠ unverified — uncited Report an error
Open source Not determined — uncited Report an error
Data processing agreement Not determined ⚠ unverified — uncited Report an error
Transfer impact assessment Not determined — uncited Report an error

Questions about Officely

Is Officely European?

Yes, though not from the EU. whats-best.ai classifies Officely as UK / wider Europe.

Where does Officely store data?

Not stated on the vendor’s pages as of 5 Nov 2026.

Does Officely have a free plan?

Not stated on the vendor’s pages as of 5 Nov 2026.

What are the best alternatives to Officely?

As of 6 Nov 2026, the panel rates deskbird (3.5/5), Kadence (3.5/5) and Mapiq (3.5/5) highest among the other 15 Desk Booking & Hybrid Workplace products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is deskbird (UK / wider Europe). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Officely alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (20)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage getofficely.com Checked 5 Nov 2026 Details →
  2. 2 Features page (desk booking) getofficely.com Checked 5 Nov 2026 Details →
  3. 3 Features page (room booking) getofficely.com Checked 5 Nov 2026 Details →
  4. 4 Features page (parking booking) getofficely.com Checked 5 Nov 2026 Details →
  5. 5 Integrations page getofficely.com Checked 5 Nov 2026 Details →
  6. 6 API overview getofficely.com Checked 5 Nov 2026 Details →
  7. 7 API documentation docs.officely.app Checked 5 Nov 2026 Details →
  8. 8 Pricing page getofficely.com Checked 5 Nov 2026 Details →
  9. 9 Terms of service (with subprocessors) getofficely.com Checked 5 Nov 2026 Details →
  10. 10 Privacy policy (names the operating company) getofficely.com Checked 5 Nov 2026 Details →
  11. 11 Desk, room & parking booking — found from sitemap help.getofficely.com Checked 5 Nov 2026 Details →
  12. 12 Desk, room & parking booking — found from sitemap help.getofficely.com Checked 5 Nov 2026 Details →
  13. 13 Check-in, auto-release & booking rules — found from sitemap help.getofficely.com Checked 5 Nov 2026 Details →
  14. 14 Check-in, auto-release & booking rules — found from sitemap help.getofficely.com Checked 5 Nov 2026 Details →
  15. 15 Hybrid work coordination — found from sitemap help.getofficely.com Checked 5 Nov 2026 Details →
  16. 16 Hybrid work coordination — found from sitemap help.getofficely.com Checked 5 Nov 2026 Details →
  17. 17 Occupancy analytics & employee privacy — found from sitemap getofficely.com Checked 5 Nov 2026 Details →
  18. 18 Occupancy analytics & employee privacy — found from sitemap help.getofficely.com Checked 5 Nov 2026 Details →
  19. 19 Integrations, identity & administration — found from sitemap help.getofficely.com Checked 5 Nov 2026 Details →
  20. 20 Integrations, identity & administration — found from sitemap getofficely.com Checked 5 Nov 2026 Details →