Clockify vs Toggl Track

Clockify

Desktop, web, mobile and kiosk apps plus a stated offline mode with automatic sync cover every team I bill for, and timesheet submission with approval exists on both web and mobile. GPS tracking sits at Pro with no stated limits, kiosk seats are 'limited users' on a separate fee, the audit log is gated to Enterprise, and we found no public information on hardware terminals, badge readers, or an attributable trail around corrections.

Toggl Track

Capture is built for desk teams like mine: web, Windows and macOS desktop apps, iOS and Android, Firefox and Chrome extensions, real-time and manual timers, idle detection, and timesheet approvals on Premium. We found no public information on offline capture, shared kiosks or terminals for site crews, GPS check-in, or bulk corrections with an audit trail of who changed what.

Clockify

Attendance reporting models capacity, breaks (if enabled), daily/weekly/monthly overtime and undertime per person, a Lock time step exists at Standard, and TOIL converts overtime to leave. Nothing maps to the German recording duty: we found no public information on rest-period or daily-maximum checks, retention, tamper-evident entries, or an export built for inspection — the overtime logic is capacity maths, not working-time-law enforcement.

Toggl Track

The timers produce timestamped entries and approvals exist, which is a floor, but these pages sell project time, not German compliance: we found no public information on break rules, the eight and ten hour daily maximums, the eleven-hour rest period, or a two-year working-time record built for an inspection.

Clockify

Policies for sickness, vacation and holidays, balance accruals, an approval workflow with named approvers, a PTO calendar and beta TOIL are all documented, and a scheduling feature is named. We found no public information on carry-over, public-holiday calendars per location, substitution or swap workflows, or rest and qualification checks in the roster, so the planning half is a feature name rather than an evidenced system.

Toggl Track

PTO and public holidays feed individual-level capacity, flexible hours are modelled, and a Time Off Pro add-on connects leave management to capacity planning. We found no public information on automatic entitlement with carry-over, sickness recording, substitution and swap workflows, or a shift roster — this is holiday planning for project teams, not duty rostering.

Clockify

This is the money path done properly: client/project/task time with billable flags, task rates, cost against charge for profit, budgets on billable projects, invoices generated from billable time and expenses with grouping by project, user or date, a guard against double-billing, branded client-facing reports, and a named QuickBooks handoff plus a Peppol e-invoicing add-on. We found no public information on how rates behave when they change mid-project, or on a cost-centre dimension as such.

Toggl Track

Unlimited projects, tasks and tags, billable rates from Starter, team revenue reports, labour costs and profitability on Premium, fixed-fee projects, and dashboards of time actuals against estimates by task and member — the allocation I bill on is present. We found no public information on a client and cost-centre level above projects, rate cards by role that survive a mid-project change, budget warnings before an overrun, or a maintained handoff into a named invoicing system; the export evidence is generic CSV and PDF.

Clockify

The QuickBooks Payroll add-on is a genuine vendor-maintained path — $6.99 per month for the whole workspace, requiring Standard or above, pushing user, date, project, duration, billable status and billable rate — with CSV and Excel exports as fallback. For my payroll reality it stops there: we found no public information on DATEV or any German payroll system, on surcharge, time-account or absence and overtime handling in the payroll push, or on a lock step before transmission.

Toggl Track

The only export evidenced is generic CSV and PDF. We found no public information on a named payroll system, a defined payroll format, night, Sunday or holiday surcharges, or a lock step before transmission.

Clockify

CAKE.com Inc. is the contracting entity on a US footing, the hosting region is unstated, and we found no public information on subprocessors. The only regional signal is a Data region option listed at Pro, with a bundle note stating Data regions are not included — an assumption, not documentation, for a European buyer.

Toggl Track

The privacy policy puts processing in Estonia with Toggl OÜ as the default processor, and ISO/IEC 27001:2022 certification plus documented transfer mechanisms including standard contractual clauses are stated. The group also contains a Delaware entity customers may contract with, and the sub-processor list lives on its own page — we found no public information on who is on it.

Clockify

All five tiers carry exact per-seat prices with both annual and monthly billing stated — from €3.99 per seat per month billed annually at Basic to €11.99 at Enterprise — so the core invoice is computable. But kiosk seats are named as carrying 'a separate fee' with no figure, Data region pricing is not shown, and we found no public information on VAT treatment or minimum term, which leaves the real annual total short of fully computable.

Toggl Track

Starter at $9 per user per month, Premium at $16 per user per month, Free at $0, and "4 months free Annual (Save 33.3%)" give the per-user maths for the main tiers with the billing period stated. Enterprise is "Contact Us", and the pieces I would add — Time Off Pro and the expert onboarding package — carry no public number; we found no public information on VAT treatment or minimum terms.