Clockify vs Toggl Track

Clockify

Timer, manual entry, weekly timesheets, mobile and a shared kiosk with QR sign-in cover the capture paths a mixed workforce needs, offline time syncs on reconnect, and entries can be edited and submitted for approval. My concern is what the location features actually record: GPS tracking and "See visited sites and routes" are sold with no statement of what is stored, who can read an individual's day, or how a council could switch it off, and the log of who changed an entry only appears in the top plan's feature list.

Toggl Track

Desktop, browser, web and mobile timers with idle-time detection cover the office, and I note the timeline and auto-tracker are opt-in with their records visible only to the employee concerned — that is how it should be. But we found no public information on a shared terminal or kiosk for shift and deskless crews, on offline capture, or on GPS or geofenced check-in and what it stores, and correction rides on Premium timesheet approvals with no stated audit trail of who changed what.

Clockify

The attendance report holds start, end, break, capacity and overtime per person, overtime can be computed daily, weekly or monthly with a time-off-in-lieu conversion in beta, and a lock-time feature exists. But we found no public information on warnings for the eight- or ten-hour daily maximum or the eleven-hour rest period, on any retention period, or on on-call, standby and travel time — without those I cannot tell a works council this record satisfies the German recording duty.

Toggl Track

Nothing captured addresses the German recording duty: no break rules, no warnings on the eight-hour maximum or eleven-hour rest period, no tamper-evident change history, no on-call, standby or travel-time handling. The retention figures I found — seven years for contract and billing records, ninety days for logs — sit in the privacy policy and are not a working-time record kept for inspection.

Clockify

Leave policies including sick leave and vacation with accrual balances, an approval workflow whose approvers the workspace can define, a shared leave calendar and a scheduling feature are all evidenced. We found no public information on carry-over of untaken vacation, on availability or rest-period checks inside scheduling, or on public-holiday calendars per location — for us that is half of whether the plan is lawful.

Toggl Track

PTO, public holidays and flexible hours appear as capacity basics, and a Time Off Pro add-on connects leave management with capacity planning, but we found no public information on automatic entitlement, carry-over, sickness recording or a request-approval workflow. The planning views on display are boards, task lists, timelines and calendars for projects — not shift rosters with qualification or rest-period checks.

Clockify

Projects and tasks carry rates per person and per task, budgets track progress, and the invoicing module imports only uninvoiced billable time and expenses, so time reaches the invoice without retyping, with a QuickBooks handoff beside it. Branded and attached reports face the client; we found no public information on how a rate change mid-project is treated.

Toggl Track

This is the product's home ground: unlimited projects and tasks, billable rates from the Starter tier upward, fixed-fee projects, labour costs and profitability reports, and dashboards of time against estimates. We found no public information on cost-centre levels, rate cards per role, budget warnings or an invoice-ready export into a named invoicing or accounting system.

Clockify

The one documented payroll route is the QuickBooks Payroll add-on at $6.99 per month for the whole workspace, pushing user, date, project, duration, description and billable status, with sent entries never resendable. That is a named system with a defined format, but the captured field list shows no absences or overtime, and we found no public information on DATEV or any other German payroll path, on surcharges, or on a lock step before transmission.

Toggl Track

The month leaves as a CSV or PDF export. We found no public information on any named payroll system, a defined payroll format, surcharge handling for night, Sunday or holiday work, or a lock step before transmission — for payroll, this is a spreadsheet someone retypes.

Clockify

The contracting entity is CAKE.com Inc., a US company, and we found no public information on where the data is hosted, which data-centre provider runs it, or any subprocessor at all. A data-region choice appears only in a paid plan's feature list and even then the regions on offer are not named on the captured pages, so a works agreement on storage location cannot rest on anything public.

Toggl Track

The default controller and processor is Toggl OÜ with processing in Estonia, and even customers contracting through the Delaware sister entity have their processing delegated to Toggl OÜ in Estonia, with international transfers documented through adequacy decisions or Standard Contractual Clauses with impact assessments. But the referenced sub-processors page was not among the captures, so the chain beyond the internal Toggl group cannot be verified here, and no data-centre provider is named.

Clockify

Every plan tier from Free to Enterprise carries a published per-seat price with the billing period stated, and the QuickBooks add-on has its own workspace price. But kiosk-only employees are sold at "a separate fee" with no figure on any captured page, VAT treatment and minimum term are not stated, and the captured pages give different currency figures for paid seats.

Toggl Track

Starter at $9 per user per month and Premium at $16 per user per month are published with monthly billing stated, alongside an annual option advertised as 4 months free, a free tier and a full feature-comparison page. The Enterprise plan is contact-sales only and the Time Off Pro and expert-onboarding add-ons carry no public price, so the real annual invoice for a given headcount cannot be computed from public pages alone.