Clockify vs Toggl Track

Clockify

Timer, timesheet and manual entry run on web, desktop and mobile, a kiosk app clocks people in from a shared device, offline tracking syncs on reconnect, and GPS sits in the higher tiers — the capture paths are real. Corrections, though, are plain edits with approval sitting on timesheet submission, and the audit log that would tell me who changed what is an Enterprise-tier item. I found no public information on hardware terminals or badge readers.

Toggl Track

Web, mobile, desktop and browser extensions give desk staff several ways to start a timer, and timesheet approvals in Premium mean corrections at least pass a reviewer. We found no public information on offline capture, shared terminals or kiosks for site crews, geofenced check-in, or an audit trail of who changed what on an entry. This is a timer built for people at a desk, not a capture model for a mixed workforce.

Clockify

The attendance report carries start, end, break 'if enabled', work time, and overtime measured daily, weekly or monthly against capacity, plus a lock-time feature — the shape of a record, but breaks appear only as a column, and I found no public information on rest-period checks, daily-maximum warnings, retention periods, or tamper-evident history outside the Enterprise audit log. Nothing in the captured pages maps any of this to the German recording duty.

Toggl Track

Nothing in the captured pages addresses the German recording duty: no break rules, no daily maximum or rest-period checks, and no statement that time entries are kept for the statutory period. The privacy policy shows a formal retention policy and ISO/IEC 27001 certification, but those govern personal data generally, not a working-time record that survives inspection. I would not hand this month to an auditor as evidence of compliant working time.

Clockify

Sickness, vacation, national holiday and half-day policies, balances with accruals, a leave timeline, approvers you can name, and a scheduling feature for shifts and assignments give a buyer the basics. I found no public information on vacation carry-over, per-location public-holiday calendars, or substitution and coverage checks before a roster is published. The beta overtime-to-time-off conversion at least keeps overtime and time off in one ledger.

Toggl Track

Capacity basics list PTO, public holidays and flexible hours, and a Time Off Pro add-on promises to connect leave management with capacity planning. We found no public information on automatic entitlement, carry-over, sickness recording, or any shift roster with substitution and coverage checks — the planning on show is project planning, not a duty roster. Vacation appears as a capacity assumption rather than an administered entitlement.

Clockify

Clients, projects and tasks with billable flags and rates, budgets with progress tracking, and an invoicing engine that imports only uninvoiced billable time, taxes it, and follows it through sent, paid and void — a genuine revenue pipeline rather than a report. Handoffs into named systems exist, QuickBooks and a Peppol e-invoicing add-on among them. I found no public information on cost centres as their own dimension, rate cards by role, budget overrun warnings, or how an open invoice behaves when a rate changes mid-project.

Toggl Track

Unlimited projects and tags, billable rates from the Starter tier, and labor costs, fixed-fee projects and profitability reports in Premium mean recorded time genuinely carries a billable dimension through to reporting. We found no public information on a client-project-task or cost-centre structure, rate rules that survive a mid-project rate change, budget warnings, or a maintained handoff into any invoicing or accounting system. Strong for project time, unfinished for revenue.

Clockify

The QuickBooks Payroll add-on is named, documented and priced, but what it transmits is a billing payload — user, date, project, duration, description, billable status, billable rate — with no absence totals, no overtime, and above all no night, Sunday or holiday surcharges. The month-end trap is that once sent, entries cannot be sent again, so a corrected entry surfaces in a filter while the fix lands by hand in payroll; a lock-time feature exists, but I found no public information tying the lock to transmission. Everything else leaves as CSV or Excel, which tells me the handoff was never designed.

Toggl Track

The month leaves as a CSV export, a PDF or through the API — no named payroll system, no defined format, no night, Sunday or holiday surcharges, no time account, no lock before transmission and no path for corrections after the close. A CSV is an admission the handoff was never designed; someone retypes the month and owns the surcharge maths themselves. For a payroll run this sits at the bottom of the scale.

Clockify

The contracting entity is CAKE.com Inc., a US company, and I found no public information on where the data is hosted or which subprocessors touch it. A data region is sold as a higher-tier feature, but the captured pages do not say which regions. For attendance data feeding a German payroll, that is not a footing I would sign.

Toggl Track

The default contracting party is Toggl OÜ in Tallinn with processing operations in Estonia, and transfers outside the EU are at least given named mechanisms such as adequacy decisions and Standard Contractual Clauses. But the full sub-processor list sits on a page whose contents we have not captured, a Delaware sister entity can also be the contracting party, and we found no public information on the data-centre provider or its certification. Sovereignty is plausible but asserted, not evidenced end to end.

Clockify

All five tiers are priced publicly with the billing period stated — Free €0 for up to 5 users, Basic €3.99 per seat/month billed annually or €4.99 monthly, through Enterprise €11.99 or €14.99 — and the QuickBooks add-on carries its own price, $6.99 per month for the whole workspace. The kiosk's limited users come 'for a separate fee' that I found no number for, and I found no public information on VAT treatment or minimum term. The captured pages also give different figures for the per-user price, dollars on one page and euros on another, and I leave both as stated.

Toggl Track

Starter at $9 per user per month and Premium at $16 per user per month are public with the monthly period stated, annual billing is spelled out as 4 months free, and a compare-all-plan-features page exists. The Time Off Pro add-on, the expert onboarding package and the Enterprise tier carry no price, and VAT treatment is not stated, so a buyer can price the seats but not the whole annual invoice.