Clockify vs Toggl Track

Clockify

Web, desktop, mobile and a kiosk app for shared devices are all named, with offline tracking that syncs automatically on reconnect and an approval flow for submitted time. GPS tracking appears as a paid-tier line item with no stated limits or geofencing language, the audit trail behind corrections sits only in the Enterprise plan, and we found no public information on hardware terminals or badge readers.

Toggl Track

Web, mobile, desktop and browser-extension timers with idle-time detection are documented, and timesheet approvals at Premium give corrections a workflow rather than an admin chore. But we found no public information on offline capture, a shared kiosk or badge terminal, or GPS/geofenced clock-in — so the site crew and the shift worker have no evidenced way in. This is capture built for people who already have a browser tab open.

Clockify

The attendance report covers breaks (when enabled), daily, weekly and monthly overtime against a set capacity, and Time Off in Lieu runs through approvals — but everything a German inspection turns on is absent: we found no public information on warnings for the 8/10-hour maximum or the 11-hour rest period, no retention period, and no guidance mapping features to working-time law. Change history exists only as an Enterprise audit log, so whether the record is evidence is a question of which tier you buy.

Toggl Track

We found no public information on break handling, the eight- and ten-hour daily maxima, the 11-hour rest period, or retention of the working-time record itself — nothing on the pages maps a feature to the BAG 2022 decision or § 3 ArbSchG. The only retention statements we found cover personal data, logs and accounting records, not an inspection file for a German authority. The vendor positions the product around capacity and profitability, and the captured pages make no conformity claim I could test.

Clockify

Unlimited policies for sick leave, vacation, business trips and more, with assignable approvers, visible balances and accruals, a shared PTO calendar and a scheduling module for work, assignments and shifts — though all of it requires the paid Standard plan or above. We found no public information on carry-over, substitution or swap workflows, availability in scheduling, or coverage and rest checks before a roster is published.

Toggl Track

The absence offer is 'PTO, public holidays, and flexible hours' at Starter plus a Time Off Pro add-on for leave management, while the planning features — boards, task lists, a Timeline working as a Gantt chart, a Calendar — plan projects rather than people's shifts. We found no public information on automatic entitlement, carry-over, sickness recording, substitution or swap workflows, or shift templates with rest-period checks. What gets approved is the timesheet, not the leave, and the add-on is named without price or mechanics.

Clockify

Projects, tasks, clients, task rates and budgets feed an invoicing module that imports only uninvoiced billable time, guards against double-invoicing, tracks invoice status and payments, and exports to CSV, Excel and PDF — with a named QuickBooks handoff and a Peppol e-invoicing add-on on top. We found no public information on cost centres, rate-change handling mid-project, or budget warnings, which is what keeps it out of the top band.

Toggl Track

This is the home ground: billable rates from Starter, team revenue reports, fixed-fee projects, Premium labor-cost and profitability reports and dashboards of time actuals versus estimates — real allocation for an agency. We found no public information on a client–project–task–cost-centre hierarchy, role-based rate cards, budget warnings, or an invoice-ready export into a named accounting system; the exports on offer are CSV and PDF. Timesheet approvals exist, but they are sold for data accuracy, not as a billing release gate.

Clockify

A vendor add-on syncs entries to QuickBooks Online for payroll at a stated $6.99 per month per workspace, sending user, date, project, duration, description and billable status with sent and not-sent tracking — but QuickBooks is the only named payroll destination. We found no public information on DATEV or any German payroll system, night, Sunday and holiday surcharges, or a lock step and retro handling after the close, and the documented synced fields carry hours but no absences.

Toggl Track

The documented exits for a closed month are CSV export, PDF export and an API; we found no public information on a named payroll system such as DATEV, a defined payroll format, night, Sunday or holiday surcharges, time-account transfer, or a lock step before transmission. That is a file someone retypes into payroll — exactly the chore the buyer is trying to stop paying for.

Clockify

The contracting entity on every captured page is CAKE.com Inc., and the sovereignty attributes all come back unknown — we found no public information on hosting region, data-centre provider or a single named subprocessor. "Data region" appears as a paid plan feature name, but the captured pages never say which regions are offered, so there is no evidencing of EU hosting anywhere.

Toggl Track

Processing operations are stated to sit in Estonia, the default controller/processor is the Estonian Toggl OÜ, and ISO/IEC 27001:2022 certification with regular audits is on record. But the same privacy policy names Toggl, Inc. of Delaware as an entity customers may contract with, and beyond internal Toggl Group companies we found no public information on the sub-processor chain, the data-centre provider or ownership. International transfers are papered over with adequacy decisions and standard contractual clauses — lawful scaffolding, not a DACH-clean chain.

Clockify

Four paid tiers carry per-user prices with annual and monthly figures and the billing period stated, and the QuickBooks add-on has an explicit workspace fee — but the kiosk's limited users are "a separate fee" with no number, and we found no public information on VAT treatment or minimum terms. The captured pages also give different figures for the per-user price, euros with annual and monthly variants in one capture and "$3.99 per user" in another.

Toggl Track

Starter at $9 per user per month and Premium at $16 per user per month are public, with monthly billing and an annual option of '4 months free', plus a feature-comparison page. But the Free plan is 'for a limited number of users' with no number stated, Enterprise is 'contact sales', and we found no public price for the Time Off Pro add-on or the expert-onboarding package — a buyer with leave-management needs cannot compute the annual invoice. We also found no public information on VAT treatment or a minimum term.