Desk Booking & Hybrid Workplace
Robin
Rest of world Report an errorPanel rating · 6 judges · How to read the stars
Category median
Sovereignty: 1 of 6 dimensions proven
0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.
by Robin Powered, Inc. · robinpowered.com
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Robin at a glance
- Vendor
- Robin Powered, Inc.
- Headquarters
- Not stated on the vendor’s pages as of 5 Nov 2026
- Data hosting
- Outside the EU by default source, captured 5 Nov 2026
- Free plan
- Not stated on the vendor’s pages as of 5 Nov 2026
- Panel verdict
- The AI panel rates Robin 3/5, the mean of 6 judges. Robin, a desk, room and resource booking platform from Robin Powered, Inc. how scores are made
- As of
- Vendor pages captured 5 Nov 2026; evaluated by the panel 6 Nov 2026. all sources
Read this page as one judge. Each weighs the same scores by what they care about.
The panel's verdict
Robin, a desk, room and resource booking platform from Robin Powered, Inc. of Boston, is designed, per the vendor, for companies with 500 employees or more. The bench scores the booking core highest: booking and floorplans sits at 7-8, with desks, rooms, parking and lockers bookable on interactive maps from a drag-and-drop editor, from Teams, Slack, Outlook, web and mobile. Check-in and rules, occupancy analytics and integration and administration cluster at 6-7 — QR, Wi-Fi and badge check-ins with automatic release of no-show rooms, utilisation reported by building, floor, space and desk, single sign-on via Entra ID, Okta and Google Workspace with SCIM provisioning, and a documented REST API. Hybrid coordination is weakest at 5-6: office-visit policies nudge rather than enforce, and we found no public information on per-user visibility settings. Sovereignty scores cluster at 4 — servers in the United States by default, listed subprocessors US companies, EU hosting an option with EU-hosted data excluded from AI modelling. Judge scores landed within a point of one another on every criterion, and no public prices are published.
Speaks for it
- Desks, rooms, parking and lockers are all bookable on interactive maps with a drag-and-drop editor, from Teams, Slack, Outlook, web and mobile
- Check-in runs by QR, NFC sticker, automatic Wi-Fi and badge integrations, with no-show rooms released after a configurable waiting period
- Utilisation is reported by building, floor, space and desk, combining bookings, badge scans and passive occupancy sensors, with stack-plan modelling and an analytics API
- Single sign-on via Entra ID, Okta, OneLogin and Google Workspace, SCIM provisioning and a documented REST API cover identity and integration needs
- ISO 27001 and SOC 2 Type II audits are stated, with a data processing agreement and GDPR processor terms available
Held against it
- Servers are located in the United States by default and the listed subprocessors are US companies, with a European hosting option available
- Office-visit policies display self-tracked progress rather than enforcing attendance, and we found no public information on per-user visibility settings for office plans
- Analytics state which resources are used "when and by whom", with collaboration reports that drill into whether employees sit near one another by department
- We found no public information on webhooks, audit logs or delegated administration per site, and the terms promise only commercially reasonable 24x7 access
- No price is public; the pricing page directs buyers to a contact form for pricing tailored to the organisation
Best for
- You manage a multi-building estate and want desks, rooms, parking and lockers bookable from the apps people already use
- You are preparing a lease or consolidation decision and need utilisation by building, floor, space and desk with stack-plan and cost-per-occupied-seat modelling
- Your organisation runs on Microsoft 365 or Okta and needs single sign-on, SCIM provisioning and a documented REST API
- You are a company of 500 employees or more with at least a third using the office regularly — the sizing the vendor states
Avoid if
- You need to budget from a published price — the pricing page sends buyers to a contact form for pricing tailored to the organisation
- Your procurement requires a European contracting entity or a non-US subprocessor chain — the contract runs with Robin Powered, Inc. of Boston under Massachusetts law with arbitration in Boston, and the listed subprocessors are US companies
- Your works council must approve reporting on individual presence — the pages state utilisation "when and by whom" and offer collaboration drill-downs by department
- You need office-day rules enforced rather than encouraged — office-visit policies show self-tracked progress, and the weekly Slack summary nudges colleagues to join in
The scores
| Criterion | Panel median |
|---|---|
| Desk, room & parking booking | 4 of 5 |
| Check-in, auto-release & booking rules | 3.5 of 5 |
| Hybrid work coordination | 3 of 5 |
| Occupancy analytics & employee privacy | 3.5 of 5 |
| Integrations, identity & administration | 3.5 of 5 |
| European sovereignty | 2 of 5 |
Desk, room & parking booking
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How this is scored
What can be booked and how easily: desks, meeting rooms, parking spaces and other resources (lockers, equipment, EV chargers), interactive floor plans per site and floor, desk attributes (monitor, standing desk, accessibility), neighbourhoods and zones, hot and assigned desks, recurring and multi-day bookings, booking for colleagues and guests, room booking synced both ways with Microsoft 365 or Google calendars, room displays, booking from the web, mobile apps, Outlook, Microsoft Teams and Slack, and several languages.
0 — Books nothing for an organisation's own staff; a customer appointment tool or a facility system without self-service booking.
3 — Desks can be booked from a list or a simple plan in a web app; rooms, parking, mobile apps and calendar integration are basic or not described.
5 — Desks, rooms and parking on interactive floor plans for several sites and floors, desk attributes and assigned desks, recurring bookings, booking on behalf of colleagues, mobile apps, room bookings synced with Microsoft 365 or Google calendars, and booking from Microsoft Teams or Slack.
8 — Neighbourhoods and zones per team, an Outlook add-in that books a room and a desk together, room displays with check-in, guest and visitor bookings linked to the host's desk, resources such as lockers and EV chargers, floor plans imported from CAD or drawn in an editor, accessibility of the apps stated, and the product in German and other languages.
10 — Booking that runs a multi-country estate: every resource type above on one plan, wayfinding to the booked desk, booking from every channel with parity documented, catering and equipment with the room, and the accessibility of web and apps documented to WCAG 2.1 AA.
The Workplace Manager
Everything I need to map the estate is on the record: desks, rooms, parking and lockers as bookable resources on real-time interactive maps, office neighbourhoods and team pods with a drag-and-drop map editor, multi-day desk reservations, permanent seats shared by schedule, guest desks for visitors, wayfinding, and amenity labels so people can filter spaces by equipment and capacity. Booking runs from Teams, Slack, Outlook and the iOS and Android apps, and room displays are supported. We found no public information on CAD import for the plans, on the product's languages, or on the accessibility of the apps, so the top of the scale is out of reach on current evidence. 2 3 4 8 13
The People Lead
Desks, rooms, parking and lockers are bookable on real-time interactive maps with neighbourhoods, a drag-and-drop plan editor, filterable amenities, assigned and shared desks, multi-day bookings and guest desks — from web, mobile, Outlook, Teams and Slack, with room displays from iPads to Crestron and Logitech, plus wayfinding, which is the full spread my teams would ask for. We found no public information on EV chargers, app accessibility or languages beyond English, which keeps it off the top rung. 2 3 4 6 8 13 14
The Microsoft 365 Administrator
Desks, rooms, parking and lockers are bookable on real-time interactive maps with a drag-and-drop editor, neighbourhoods, assigned and shared desks, multi-day bookings and guest desk bookings, and booking flows through Teams, Slack, Outlook and mobile, with rooms and desks syncing into Outlook and Google calendars. We found no public information on product languages, accessibility statements for the apps, or EV charging as a resource type, which is what would separate this from the top band. 2 3 6 8 13
The Works Council Member
Desks, rooms, parking and lockers are bookable, on real-time interactive maps drawn in a drag-and-drop editor with office neighbourhoods, permanent and shared assigned desks, multi-day bookings and guest desk booking, from Teams, Slack, Outlook and mobile apps, with wayfinding and room displays in the mix. I found no public information on stated accessibility of the apps or the languages the product ships in, so I stop at the level below the very top. 2 4 8 13 14
The Office Manager
Desks, rooms, parking spaces and lockers are all bookable, on real-time interactive maps you edit by drag and drop, with neighbourhoods, permanent and shared assigned desks, guest desk booking and multi-day reservations. Booking runs from Slack, Microsoft Teams, Outlook, the web dashboard and the mobile app, with room displays from named makers and wayfinding as well. We found no public information on languages, app accessibility or EV chargers, so it stops just short of the top of this band. 2 3 4 8 13 14
The Skeptic
Desks, rooms, parking and lockers are all bookable resources, on interactive maps with a drag-and-drop plan editor, office neighbourhoods, permanent and shared assigned desks, multi-day bookings, guest desk bookings, QR and NFC desk stickers, and booking from web, mobile, Slack, Teams and Outlook with calendar sync. Wayfinding gets only a one-line mention; we found no public information on supported languages, accessibility of the apps, or booking parity across channels. 8 2 3 13 14
Check-in, auto-release & booking rules
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How this is scored
How the booking is kept honest and fair: check-in by app, QR code, NFC, room display, Wi-Fi or sensor, auto-release of desks and rooms nobody checked in to, booking rules per site, area or group (how far ahead, how many days a week, maximum duration), approvals for restricted areas, assigned and permanent desks with release when the owner is away, fair allocation of scarce parking (lottery, rotation, priority for disabled or EV drivers), capacity limits per floor, and notifications and reminders.
0 — No rules at all; any booking stands whether or not anyone arrives.
3 — A booking can be cancelled by the user; check-in, auto-release and booking rules are basic or not described.
5 — Check-in by app or QR code, automatic release of unconfirmed desk and room bookings after a set time, booking windows and limits per site or group, restricted areas for named groups, assigned desks that their owner can release, and reminders before the booking.
8 — Check-in by room display, NFC, Wi-Fi or occupancy sensor, rules per area and user group with approvals, fair parking allocation by lottery or rotation with priority spaces, capacity limits per floor, permanent desks released automatically during absence synced from the HR system, and the no-show logic documented.
10 — Rules that run themselves across an estate: every check-in method above, automatic desk assignment from team and attendance plans, policy changes rolled out per country with an audit trail, and no-show and release rates reported per site with the method stated.
The Workplace Manager
The layer that keeps bookings honest is well evidenced: check-in by QR codes, NFC desk stickers, automatic Wi-Fi check-in and badge/access-control integrations, meeting rooms released automatically after a no-show waiting period, policies for meeting duration and how far ahead spaces can be booked, approval requirements for restricted rooms, and confirm-or-release from Slack — with desks showing no check-ins for 30 days flagged for reclamation, exactly the discipline a 0.6-desk ratio needs. We found no public information on fair allocation of scarce parking by lottery or rotation, capacity limits per floor, or permanent desks released automatically during an owner's absence synced from HR. 1 2 3 4 13 14 20
The People Lead
Check-in runs the whole gamut — QR and NFC stickers, automatic Wi-Fi check-in, badge systems like Brivo and Kisi, and from the room display — with rooms auto-released after a no-show waiting period, policies on duration and how far ahead you can book, approval workflows for restricted spaces and Slack reminders before reservations. We found no public information on fair parking allocation, capacity limits per floor, or automatic release of permanent desks synced from HR, so it falls just short of the top for me. 1 2 3 4 6 13 14
The Microsoft 365 Administrator
Check-in runs by QR code, automatic Wi-Fi check-in, badge and access-control integrations and automated check-ins; no-show meetings release the room after a configurable waiting period, and booking policies cover duration and advance-booking windows with room approvals and restricted spaces. Assigned desks exist with thirty-day no-check-in reclamation, but we found no public information on fair parking allocation, per-floor capacity limits, or permanent desks released automatically during HR-synced absence. 1 2 3 4 20
The Works Council Member
Check-in runs by QR code, NFC sticker, automatic Wi-Fi, badge integration and the room display, no-show meetings can be set to release the room after a waiting period, and booking policies cover duration and advance windows with restricted spaces and room approvals. I found no public information on fair parking allocation, capacity limits per floor, automatic release of a permanent desk during HR-synced absence, or reported no-show and release rates, which keeps this below the next level. 1 2 3 4 13 20
The Office Manager
Check-in by QR code, automatic Wi-Fi and badge-based access-control integrations is described, no-show meetings can be set to release the room after a waiting period, and reservations can be confirmed or freed from Slack. Policies for meeting duration and how far ahead spaces can be booked, plus restricted spaces and room approvals, are documented. For my twelve parking spaces we found no public information on a fair-allocation rule such as lottery, rotation or priority, nor on per-floor capacity limits or assigned desks released automatically when the owner is away. 1 2 3 4 14
The Skeptic
Check-in by QR, NFC sticker, automatic Wi-Fi and badge integrations is stated, no-show meetings can be set to release the room after a waiting period, policies cover meeting duration and advance-booking windows, spaces can be restricted with room approvals, and Slack reminders prompt users to confirm or release. Auto-release is documented for rooms while desk release is only implied by check-in tracking, and we found no public information on fair parking allocation, per-floor capacity limits, or permanent desks released automatically during absence. 2 4 6 13 14 3 1
Hybrid work coordination
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How this is scored
How people plan office days together: a weekly view of who will be in the office, home office and absence, favourite colleagues and teams, team days and anchor days, booking next to colleagues, office events, attendance planning and office policies (for example two office days a week) with nudges rather than enforcement, the planner inside Microsoft Teams, Outlook or Slack, sync with absence and HR systems, and visibility settings so employees decide who sees their plans.
0 — No view of colleagues or office days; booking only.
3 — A list of who has booked a desk on a day; team planning, policies and visibility settings are basic or not described.
5 — A weekly planner of office, home and absence days, favourite colleagues and teams, booking a desk next to a colleague, team days, the planner in Microsoft Teams or Slack, notifications when colleagues plan to come in, and a visibility setting per user.
8 — Anchor days and office policies per team with nudges, office events and invitations, sync with absence and HR systems, recommendations of the best office day for a team, delegation for assistants, and visibility and privacy options documented for employees and admins.
10 — Coordination that changes behaviour and is measured: team plans that book desks and rooms automatically, policy adherence shown only in aggregate, works council-ready configuration documented, and the effect on office attendance reported with the method stated.
The Workplace Manager
People can genuinely plan together: a workweek view of who is in and what events are on, starred teammates, an automated weekly Slack summary of who plans to come in so colleagues can update their plans to join them, office days synced from Google Calendar, and office-visit policies displayed on desktop and mobile with employees tracking their own usage — nudging rather than policing, which is how I would run our Tuesdays. We found no public information on per-user visibility settings for who may see your plans, anchor-day or best-office-day recommendations for a team, or delegation for assistants. 2 8 13 14 17
The People Lead
The pieces my people keep asking for are evidenced: a workweek planner showing who is in and what events are on, starred teammates, a Teams app to book and share desks, an automated Slack summary of who plans to come in each week, and office-visit policies with self-tracked progress — nudges rather than a time clock. But we found no public information on team anchor days, booking a desk next to a named colleague, absence or HR sync for planning, or visibility settings letting employees decide who sees their plans, which my works council would ask about first. 2 13 14 17
The Microsoft 365 Administrator
Slack delivers an automated weekly summary of who plans to come in and people can update their own plans to join them, the app shows who is in office and what events are on, teammates can be starred as favourites, and office-visit policies are displayed with employees tracking their own progress rather than being blocked. We found no public information on team or anchor days, absence-system sync for plans, or visibility settings letting employees choose who sees them. 8 13 14 17
The Works Council Member
There is a workweek planner showing who is in the office and what events are running, favourite teammates, shareable desk schedules and an automated weekly Slack summary of who plans to come in, and office visit policies are displayed with self-tracked progress rather than enforcement. I found no public information on a per-user setting to hide one's presence, on absence or HR sync for planning, or on best-office-day recommendations — and the documented ability for teams to see where a teammate is sitting is exactly what our works agreement would have to regulate. 2 13 14 17
The Office Manager
A weekly planner showing who is in the office, starred teammates and office events sits in the app, Slack sends an automated summary of who plans to come in that week, and office visit policies are displayed on desktop and mobile with employees tracking their own progress. What would matter most to my teams — per-user visibility settings, home-office and absence days in the planner, and delegation for assistants — we found no public information on. 13 14 17
The Skeptic
There is a workweek planner showing who is in and what events are happening, starred teammates, office days entered in Robin or synced from Google Calendar, a weekly Slack summary of who plans to come in, and office visit policies with employees tracking their own progress — a nudge, not enforcement. We found no public information on absence views, team or anchor days, visibility settings controlling who sees an employee's plans, or recommendations of the best office day for a team. 13 14 2 17 8
Occupancy analytics & employee privacy
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How this is scored
What the data is worth for a real estate decision and how it treats the people it measures: utilisation per desk, room, zone, floor and site, booked against checked-in or measured use, peak days and times, no-show rates, room size against meeting size, occupancy sensors, badge, Wi-Fi or people counting data, scenario planning for consolidation, scheduled reports and export to Excel or BI tools, and on the other side aggregation, anonymisation and minimum group sizes, configurable retention and deletion of booking records, role-based access to personal data, and documentation a works council or data protection officer can work with.
0 — No reports of any kind; only the current bookings are shown.
3 — Booking counts or a utilisation chart per site; check-in data, export, retention and anonymisation are basic or not described.
5 — Utilisation per desk, room, floor and site over time, booked against checked-in use, no-show rates, peak days, CSV or Excel export, a retention period for booking data stated or configurable, and reports that can be limited to aggregates.
8 — Occupancy sensors or badge and Wi-Fi data combined with bookings, room size against attendance, scenario or consolidation planning, a BI connector or analytics API, anonymised reports with minimum group sizes, role-based access to personal booking data, deletion periods per data type, and material for a works council agreement published.
10 — Evidence a portfolio decision can rest on: measured and booked occupancy reconciled with the method stated, data quality and sensor accuracy documented, raw data exportable in an open format, privacy by design documented down to field level, and a sample works council agreement or DPIA published.
The Workplace Manager
This is close to what I would take to the board: utilisation by building, floor, space and desk, occupancy reports combining space usage with badge scans, passive VergeSense sensor data, presence drawn from several sources, an analytics API, custom dashboards, and stack-plan modelling that shows the desks, square footage and floors freed by a smaller footprint or a new attendance policy — with cost per occupied seat by building set against lease costs, which speaks directly to a lease renewal eighteen months out. On the privacy side, anonymised aggregated usage analyses and deletion within 90 days of request are stated; we found no public information on minimum group sizes, role-based access to personal booking data, or published works-council material. 5 6 7 10 19 20
The People Lead
The analytics run deep — utilisation by building, floor, desk and resource, badge scans and occupancy sensors blended with bookings, stack-plan and scenario modelling that shows the desks and floors a policy change frees up, and an analytics API on top. On the people side I see stated retention for the active account, deletion within 90 days on request, anonymised aggregates and EU-hosted data excluded from AI modelling, but we found no public information on minimum group sizes, role-based access to personal booking data, or material a works council could review. 5 6 7 9 10 19 20
The Microsoft 365 Administrator
Utilisation is reported by building, floor, space and desk, combining space-usage data with badge scans and passive occupancy sensors, with stack-plan and consolidation scenario modelling, anonymised benchmarking, an analytics API, custom dashboards and cost per occupied seat when lease costs are merged with attendance data. Deletion of an organisation's data within ninety days is stated, but we found no public information on minimum group sizes in anonymised reports, role-based access to personal booking data, or spreadsheet export of raw reports. 5 6 7 10 19 20
The Works Council Member
Utilisation is reported per building, floor, space and desk, stated as used 'when and by whom', and combines bookings with badge scans, access-control data and passive occupancy sensors, with stack-plan and consolidation modelling and an analytics API; retention runs for the active account with deletion on request within 90 days. I found no public information on minimum group sizes or anonymised reporting modes for customers, role-based access to personal booking data, or material a works council or data protection officer could work with — and reports that drill into whether employees sit near one another by department are individual-level monitoring of precisely the kind section 87(1) no. 6 BetrVG exists for. 5 7 10 19 20
The Office Manager
Utilisation by building, floor, space and desk, presence built from bookings and badge scans, occupancy sensors through a named vendor, stack-plan and consolidation modelling, custom reports and an analytics API are all on the record — more than enough to argue a lease decision. On the people side there are aggregated, anonymised analyses and benchmarking, retention for the life of the account and deletion within 90 days of request. We found no public information on minimum group sizes in reports, role-based access to personal booking data, or material a works council could work with. 5 6 7 9 10 19 20
The Skeptic
Occupancy reports combine space usage with badge scans, VergeSense passive sensors feed room booking, utilisation is broken out by building, floor, space and desk — stated as "when and by whom" — with an analytics API, stack-plan and consolidation modelling, and cost per occupied seat merged from lease data. Retention runs for the life of the account, deletion requests are processed within 90 days, benchmarking is anonymised, and termination terms promise destruction or return; we found no public information on minimum group sizes, role-based access to personal booking data, or works-council material, and analytics that report by whom keep this off a higher mark. 19 5 6 7 20 10 9
Integrations, identity & administration
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How this is scored
How the tool fits the company's systems and is run: Microsoft 365 and Exchange room mailboxes, Google Workspace, Microsoft Teams and Slack apps, single sign-on with Entra ID, Okta or Google (SAML or OIDC), SCIM user provisioning, HR system sync (Personio, SAP SuccessFactors, Workday), access control and badge systems, room displays and sensor hardware, a documented REST API and webhooks, several sites, countries and companies in one account, roles and delegated administration per site, audit logs, bulk import of users and resources, and implementation and support.
0 — No integrations, one admin login, users and desks entered only by hand.
3 — A calendar connection and a few admin roles; single sign-on, provisioning, API and multi-site administration are basic or not described.
5 — Microsoft 365 or Google Workspace calendar sync, Teams or Slack app, single sign-on with Entra ID, Okta or Google, user import or SCIM provisioning, a documented REST API, several sites with administrators per site, and bulk import of users and resources.
8 — SCIM provisioning with groups, HR system sync, access control or badge integration, webhooks, SAML and OIDC, granular roles and delegated administration per site and country, audit logs, room display and sensor hardware supported by named models, several companies or tenants in one account, and an implementation plan published.
10 — Administration that scales across a multinational estate: every setting reachable by API with parity stated, multi-tenant administration with separate data per company, audit logs exportable to a SIEM, an open hardware policy with documented device APIs, and a named support SLA per plan.
The Workplace Manager
The plumbing is genuinely documented: a versioned REST API with authentication, pagination and deprecation notices, single sign-on via Microsoft Entra ID, Okta, OneLogin and Google Workspace, SCIM with SAML provisioning, Workday sync for seating plans, badge systems named by vendor (Avigilon, Brivo, Kisi), room displays and sensors by model (Crestron, Logitech Tap, Neat, VergeSense), and settings pushed to hundreds of displays from mobile. We found no public information on webhooks, audit logs, delegated administration per site, or running several companies in one account. 4 6 7 8 20 21 22
The People Lead
The connective tissue is strong: Microsoft 365, Google Workspace, Teams and Slack apps, single sign-on via Entra ID, Okta, Google and OneLogin, SCIM provisioning, access-control and badge integrations, named display and sensor hardware, a Workday-based HRIS sync for seating plans, and a well-documented REST API. We found no public information on audit logs, delegated administration per site, webhooks, multi-company accounts or a published implementation plan, so it sits below enterprise-grade administration. 6 7 8 17 20
The Microsoft 365 Administrator
This is close to my shopping list: SCIM provisioning with SAML, single sign-on through Microsoft Entra ID, an Intune route for the mobile app, a documented REST API with an analytics API, room and desk booking in Teams and Outlook, named badge systems (Avigilon, Brivo, Kisi) and named display and sensor hardware (Crestron, Logitech, Neat, VergeSense), and multi-building operation. We found no public information on audit logs, webhooks, delegated administration per site, or a published implementation plan, and the subscription terms promise only commercially reasonable 24x7 access with no numeric uptime commitment. 4 6 7 9 13 17
The Works Council Member
The REST API is documented with authentication tokens and there is a separate analytics API; Microsoft 365 and Google calendar sync, Teams and Slack apps including Enterprise Grid, single sign-on via Entra ID, Okta or Google with SCIM provisioning, and named access-control, room-display and sensor hardware are all evidenced. I found no public information on webhooks, audit logs, delegated administration per site, several companies in one account, or a published implementation plan, and the availability commitment is commercially reasonable efforts around the clock with no numeric uptime guarantee. 6 7 9 14 22
The Office Manager
Calendar sync with Microsoft 365/Exchange and Google Workspace, Teams and Slack apps, single sign-on via Entra ID, Okta, OneLogin and Google, SCIM provisioning with groups, HR-side sync from Workday and Rippling, named badge systems, room display and sensor hardware by model, and a documented REST API cover nearly everything I would touch. We found no public information on webhooks, audit logs, delegated administrators per site, bulk import, or a published implementation plan. 6 7 8 14 20 22
The Skeptic
A documented REST API with authentication, error codes and pagination, single sign-on via Entra ID, Okta SAML, OneLogin and Google Workspace, SCIM provisioning, badge integrations from Brivo, Kisi and Avigilon, and room display and sensor hardware by named model (Crestron, Logitech Tap, Neat, VergeSense), plus Workday HRIS sync for seating plans and multi-building use. We found no public information on webhooks, OIDC, delegated administration per site, audit logs, or running several companies in one account. 6 7 22 20 8 17
European sovereignty
panel opinion
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How this is scored
Who the contracting entity and the parent company are, where employee profiles, bookings (who sat where on which day), presence and absence plans, parking licence plates and sensor data are stored and processed, and who the subprocessors are (hosting, email and push notifications, maps, analytics, support and payment tools, hardware and sensor clouds). Independently sourced by the sovereignty pipeline. A calendar integration with Microsoft 365 or Google that the customer already runs is part of the customer's chain; the vendor's own hosting and subprocessors are what is judged.
0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.
3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.
5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (email and push notifications, analytics, support, payment, sensor clouds) run through non-EU providers without a stated safeguard.
8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated — or an on-premise edition documented that keeps every record on the customer's own servers.
10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, or an on-premise edition with no call home, data export and deletion documented, and certifications published with their scope rather than implied.
The Workplace Manager
The chain is transparent but American end to end: Robin Powered, Inc. of Boston contracts under Massachusetts law with arbitration in Boston, the service's servers are stated to be in the United States with a European data-centre option available, and every listed subprocessor — Amazon Web Services, Google, SendGrid, Intercom, Snowflake among them — is US-based. A data processing agreement for GDPR customers, an ISO 27001 audit, SOC 2 Type II and a named Data Protection Officer are evidenced, but we found no public information on an EU contracting entity or EU representative. 9 10 11 12
The People Lead
Robin Powered is a Delaware corporation in Boston with servers in the United States by default, Massachusetts governing law and Boston arbitration; an EU data centre is offered as an option, EU-hosted data is excluded from AI modelling, and the privacy policy names its subprocessors — every one of them US-based, from AWS to SendGrid. A data processing agreement, GDPR processor terms and ISO 27001/SOC 2 Type II audits are published, but we found no public information on a European contracting entity or EU representative, and for a Hamburg works council that default-US chain is the sticking point. 9 10 11 12
The Microsoft 365 Administrator
The contracting entity is Robin Powered, Inc. of Boston with servers in the United States by default, though a European hosting option is referenced and a data processing agreement with GDPR processor terms is available on request. The subprocessor list my security team would want exists with locations, but every named processor — AWS, Google, SendGrid, Intercom, Snowflake, Sumo Logic and others — is in the United States, and we found no public information on an EU contracting entity or EU representative. ISO 27001 and SOC 2 Type II audits are stated, which helps the security file but not the sovereignty one. 9 10 12
The Works Council Member
The contracting entity is Robin Powered, Inc. of Boston, Massachusetts, under Massachusetts law with arbitration in Boston; servers are located in the United States by default, and every listed subprocessor — hosting, email, analytics, warehousing, logging, support — is a United States provider. A European hosting option exists, a data processing agreement and the GDPR processor role are stated, and ISO 27001 and SOC 2 Type II audits are published, but I found no public information on an EU contracting entity or representative or on stated safeguards for the American chain, and AI modelling may use customer data except what sits in the European hosting option. 9 10 12
The Office Manager
The contracting company is Robin Powered, Inc. of Boston, servers sit in the United States by default, and every listed subprocessor — AWS, Google, SendGrid, Intercom, Snowflake, Sumo Logic and others — is a US provider, though a European hosting region is offered and data stored there is excluded from AI modelling. A data processing agreement is available for GDPR customers, and ISO 27001 and SOC 2 Type II audits are stated in the trust centre. We found no public information on an EU contracting entity or EU representative, and no stated safeguard for the US subprocessor chain, so this stays below the middle of the scale. 2 9 10 12
The Skeptic
The privacy policy states servers "are located in the United States" with an EU hosting option available, but the contracting entity is Robin Powered, Inc. of Boston under Massachusetts law with arbitration in Boston, and the listed subprocessors — SendGrid for email, Intercom for support, Looker, Sigma and Snowflake for analytics, Stripe for payment — are all United States companies. A data processing agreement and GDPR transfer agreements are offered and ISO 27001 and SOC 2 Type II audits are stated, which lifts this above the floor; we found no public information on an EU entity, EU representative, or named EU infrastructure. 10 9 11 12
Pricing transparency
not rated — the vendor publishes no price
Show reasoningHide reasoning
How this is scored
Whether a buyer can compute the real annual cost from public pages alone: price per tier by user, desk, bookable resource, site or device, what rooms, parking and analytics cost on top, which features (SSO, SCIM, HR sync, sensors, room displays, visitor management, API) need a higher tier or an add-on, hardware prices and their licences, platform or setup fees, minimum users or minimum spend, the free tier and its limits, minimum term and VAT.
0 — No public prices at all; every customer is a sales call.
3 — A starting price or a free tier exists, but how cost scales with users, desks, rooms, sites or devices is unclear.
5 — Tiers are public with their price unit (per user, desk, resource or site) and main inclusions, but at least one commonly needed piece (room or parking booking, SSO, analytics, displays or sensors, setup) is unpriced or "on request".
8 — Every tier priced publicly with its scaling rule, add-ons and hardware licences priced, setup and platform fees stated, minimum users or spend stated, minimum term and VAT treatment stated.
10 — Complete price computability: annual cost derivable for a given number of users, desks, rooms, parking spaces and sites, with every add-on, hardware, support and implementation fee and the cancellation and data-return terms published.
The Workplace Manager
No price is public. The pricing page offers a form to speak with the team and receive pricing tailored to the organisation, and the captured pages show no per-user, per-desk, per-room or per-site figures, no tiers and no free tier. The published terms do state invoicing in advance at net 30 days, a late fee of one-and-a-half percent per month, automatic renewal and 30 days' notice of non-renewal — commercial mechanics, but nothing a buyer could compute an annual cost from. 8 9
The People Lead
There are no public prices — the pricing page sends you to a contact form for pricing tailored to your organisation, and some capabilities are only marked as included with an optional add-on. The terms publish the commercial mechanics (net 30 invoicing in advance, automatic renewal with 30 days' non-renewal notice, non-cancelable and non-refundable fees, a 1.5% per-month late fee), but nothing lets me compute an annual cost. 8 9
The Microsoft 365 Administrator
The pricing page is a contact form that promises pricing tailored to the organisation after a conversation, with no public tiers, price units, add-on or hardware prices, and the platform is stated to be designed for companies with 500 employees or more. The subscription terms add invoicing in advance due net 30, automatic renewal with 30 days' notice for non-renewal and non-refundable fees, but there is nothing here a buyer could compute an annual cost from. 1 8 9
The Works Council Member
The pricing page offers no figures at all — buyers are told to complete a form and receive pricing tailored to their organisation — so no annual cost can be computed from public pages. The page does state the platform is designed for companies of 500 employees or more and marks some capabilities as included with an optional add-on, and the terms publish invoicing in advance due net 30 days, non-refundable fees, automatic renewal and a past-due service fee of 1.5% per month, but none of that prices the product. 8 9
The Office Manager
The pricing page offers no figures at all: "Complete the form to speak with our team and receive pricing tailored to your organization." The terms add invoicing in advance, net 30 payment, a 1.5% per month late fee on past-due amounts and 30 days' non-renewal notice, but we found no public price per user, desk, room, parking space or site, and the same page positions the platform for companies with 500 employees or more — for my 70-person agency that is a sales call, not a monthly price off the website. 8 9
The Skeptic
The pricing page says "Complete the form to speak with our team and receive pricing tailored to your organization" — no tier, price unit or figure is public, and capabilities are marked as included with optional add-ons whose prices are not shown. Only contract mechanics are published: invoicing in advance net 30, a 1.5% monthly late fee, fees non-cancelable and non-refundable, and automatic renewal at list price with 30 days' notice — a buyer cannot compute any annual cost from public pages. 8 9
European sovereignty — proven facts
1 of 6 dimensions provenBuilt only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.
| Legal entity | Not determined | — | uncited Report an error |
|---|---|---|---|
| Hosting location | Outside the EU ⚠ unverified | 0/4 pts | 10 Report an error |
| Hosting options | Not determined ⚠ unverified | — | uncited Report an error |
| Open source | Not determined | — | uncited Report an error |
| Data processing agreement | Not determined ⚠ unverified | — | uncited Report an error |
| Transfer impact assessment | Not determined | — | uncited Report an error |
Questions about Robin
Is Robin European?
No. whats-best.ai classifies Robin as Rest of world.
Where does Robin store data?
Robin stores customer data outside the EU by default, per the vendor’s page captured 5 Nov 2026.
Does Robin have a free plan?
Not stated on the vendor’s pages as of 5 Nov 2026.
What are the best alternatives to Robin?
As of 6 Nov 2026, the panel rates deskbird (3.5/5), Kadence (3.5/5) and Mapiq (3.5/5) highest among the other 15 Desk Booking & Hybrid Workplace products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is deskbird (UK / wider Europe). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Robin alternatives.
Where this could be wrong
- Evidence ages. The oldest capture behind this page is from 5 Nov 2026. Vendors change pricing and policies without notice; every fact reflects its source as of the capture date shown in the registry.
- Weak sourcing — Data processing agreement, Hosting options. Not confirmed on the vendor’s own pages as captured.
- Weak sourcing — Hosting location. Robin's security page says customers can choose a European data center, so EU hosting exists as an option, but the service itself is operated and stored in the United States by default.
- AI can misread a source. Extraction and judgement are automated; a citation guarantees traceability, not infallibility. If something here is wrong, say so — no account needed, every report is decided within 5 business days, and accepted corrections are published.
What we left out
A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.
- 19 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 18 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 11 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 8 legal facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 4 data facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 4 hosting facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 3 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 1 subprocessors fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 1 support fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 2 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown. Know more? Tell us
Sources (22)
The pages every claim on this page was read from — each one checked, dated, and kept verifiable.
- 1 Vendor homepage robinpowered.com Checked 5 Nov 2026 Details →
- 2 Features page (desk booking) robinpowered.com Checked 5 Nov 2026 Details →
- 3 Features page (room scheduling) robinpowered.com Checked 5 Nov 2026 Details →
- 4 Features page (room displays) robinpowered.com Checked 5 Nov 2026 Details →
- 5 Features page (workplace analytics) robinpowered.com Checked 5 Nov 2026 Details →
- 6 Integrations page robinpowered.com Checked 5 Nov 2026 Details →
- 7 API documentation docs.robinpowered.com Checked 5 Nov 2026 Details →
- 8 Pricing page robinpowered.com Checked 5 Nov 2026 Details →
- 9 Terms of service (names the operating company) robinpowered.com Checked 5 Nov 2026 Details →
- 10 Privacy policy robinpowered.com Checked 5 Nov 2026 Details →
- 11 Security / trust page robinpowered.com Checked 5 Nov 2026 Details →
- 12 Trust centre robin.trustshare.com Checked 5 Nov 2026 Details →
- 13 Desk, room & parking booking — found from sitemap robinpowered.com Checked 5 Nov 2026 Details →
- 14 Desk, room & parking booking — found from sitemap robinpowered.com Checked 5 Nov 2026 Details →
- 15 Check-in, auto-release & booking rules — found from sitemap robinpowered.com Checked 5 Nov 2026 Details →
- 16 Check-in, auto-release & booking rules — found from sitemap robinpowered.com Checked 5 Nov 2026 Details →
- 17 Hybrid work coordination — found from sitemap robinpowered.com Checked 5 Nov 2026 Details →
- 18 Hybrid work coordination — found from sitemap robinpowered.com Checked 5 Nov 2026 Details →
- 19 Occupancy analytics & employee privacy — found from sitemap robinpowered.com Checked 5 Nov 2026 Details →
- 20 Occupancy analytics & employee privacy — found from sitemap robinpowered.com Checked 5 Nov 2026 Details →
- 21 Integrations, identity & administration — found from sitemap robinpowered.com Checked 5 Nov 2026 Details →
- 22 Integrations, identity & administration — found from sitemap robinpowered.com Checked 5 Nov 2026 Details →