deskbird vs Envoy Workplace

deskbird

Desks, rooms and parking are all bookable on interactive floor plans across offices and floors, with plans generated from a blueprint or sketch using AI and no CAD required, hot and assigned seating on one plan, filters for standing desks and quiet zones, weekly recurring and multi-day bookings, booking for colleagues and guests, and room bookings syncing both ways with Outlook, Microsoft Teams and Google Calendar. Room displays run as Kiosk Mode on any commercial tablet with walk-up booking and one-tap check-in, catering can ride along with rooms, and the product is available in 9 languages including German pages. We found no public information on an Outlook add-in that books a room and a desk together, lockers or EV chargers, wayfinding, or accessibility statements.

Envoy Workplace

Desks, rooms and parking are all bookable on interactive maps with amenity filtering, hot and permanently assigned designations, neighbourhoods for teams, colour-coded room displays and searchable maps for coworkers and amenities; rooms book from mobile, Google Calendar, Office 365 or the display by the door, and reservations reach Slack and Microsoft Teams. We found no public information on an Outlook add-in booking a room and desk together, booking on behalf of colleagues, guest bookings tied to a host's desk, CAD import for floor plans, supported languages or stated accessibility of the apps.

deskbird

Check-in runs by QR code, in the app, in Teams, on the room-display kiosk and by badge swipe, with automatic check-in when employees arrive and bookings nobody claims released back to the pool after a configurable window typically 15–45 minutes. Booking lead times can be set by team, role or site, approvals and buffer times are supported, grace periods and reminders manage no-show risk, and assigned parking auto-releases when HRIS absence data shows the owner is out, with waitlists and priority groups for scarce spots. We found no public information on capacity limits per floor or lottery- or rotation-based parking allocation.

Envoy Workplace

Check-in from the app or the room display, a no-show grace period that auto-releases a desk for someone else, automatic release of unchecked-in parking spots, admin rules for full-day, partial-day or rotating parking by team, day or seniority, and reminders to check in are all documented. Approvals are documented only for visitor requests, and we found no public information on release of a permanent desk during the owner's absence, capacity limits per floor, or check-in by NFC, Wi-Fi or sensor.

deskbird

A colleague view shows who is in and lets people sit near teammates, hybrid planning shows who will be in the office, and smart suggestions nudge people toward the right office days against policies set at individual, team or company level, with HRIS absences flowing in automatically and employee profiles visible only to colleagues the employee has approved. Office events and aggregation thresholds the customer controls round this out. We found no public information on named team or anchor days, notifications when colleagues plan to come in, or delegation for assistants.

Envoy Workplace

Employees set their schedule days or weeks ahead, teammates can see each other's work weeks and book a desk next to a colleague, admins get a dashboard of who is scheduled in, time-off data syncs from Workday, ADP, BambooHR and similar HR systems, and return-to-office policies are measured in the analytics. We found no public information on team or anchor days with nudges, office events, favourite colleagues, per-user visibility settings for plans, or the planner living inside Microsoft Teams rather than only booking there.

deskbird

Utilization is broken down by location, floor, zone and individual desk, no-shows and oversized rooms are surfaced, badge, Wi-Fi and IoT sensor data can be combined with bookings, lease scenarios can be modelled with a headcount slider, and utilization data can be exported for PowerBI through the API. On the privacy side, booking and check-in data is anonymized after six months with custom windows for enterprise customers, reports aggregate with a minimum group size of five, managers see aggregates only, role-based access is granular, and a works council template is published. We found no public information on documented sensor accuracy or data-quality methodology.

Envoy Workplace

Utilisation by desk, room, floor, neighbourhood and location, busiest times, most used room capacities and wasted space saved, kept versus cancelled meetings, and occupancy drawn from door access scans and Wi-Fi connections are all documented, with scheduled emailed reports, a customisable dashboard and export of anonymised records. Retention is configurable per plan and even per question with purge on request; we found no public information on minimum group sizes for anonymisation, a BI connector or analytics API, or published material a works council or data protection officer could work from.

deskbird

This is the closest fit to my estate: SAML single sign-on with Azure AD/Entra ID, SCIM provisioning with group sync and automatic deprovisioning from Entra ID, native booking inside Teams and Outlook with two-way room sync, native HRIS sync with Personio, Workday, BambooHR and HiBob, a Salto access-control integration, a documented self-service REST API with named endpoints, role-based access per location and department, audit logs, unlimited locations and admins, and published support hours and response times with custom SLAs on Enterprise. We found no public information on webhooks, OIDC, or explicit Exchange room-mailbox support; room displays run on any commercial tablet rather than named hardware models.

Envoy Workplace

SAML 2.0 single sign-on with deprovisioning from the identity provider, directory sync from Active Directory, LDAP and Google Workspace, HR system sync, webhooks, a documented developer API with SDKs and an integration directory, access-control integration that signs employees in on badge scan, role-based administration at global or location level and detailed audit logs including a workplace-map event log cover most of my checklist. For my estate specifically, we found no public information on SCIM provisioning, Entra ID named as an identity provider, OIDC, two-way sync with Exchange room mailboxes, or room-display hardware supported by named models.

deskbird

Hosting is exclusively in the EU on Google Cloud in Frankfurt with an internal policy against non-EU cloud resources, the trust centre lists eight subprocessors each located in the EU, a data processing agreement is linked from the legal page, and ISO 27001 plus SOC 2 Type II are stated. The contracting entity is deskbird Aktiengesellschaft in Pfäffikon, Switzerland — European, though not an EU entity — and the certifications are stated without their scope.

Envoy Workplace

Envoy, Inc. is a Delaware corporation governed by California law, every listed subprocessor — AWS, Datadog, Grepr AI, Omni Analytics, Databricks, Sigma Computing, Segment and Twilio — is located in the USA, and the published list indicates AWS in the USA for hosting, which my security team can at least review. A GDPR data processing agreement with EU Standard Contractual Clauses, UK Addendum and Swiss provisions is published alongside ISO 27001 and SOC 2 Type II, but we found no public information on an EU hosting option or EU contracting entity, and no page explicitly states a default hosting location for customer data.

deskbird

The Business tier is public at € 2.75 per active user per month from 25 users, net plus VAT, with monthly and yearly billing, three- and twelve-month minimum terms, documented user-package and room-package increments and a free starting option. Professional and Enterprise are custom-priced, and we found no public price for the room, visitor or user-and-data-management add-ons that carry SAML authentication, SCIM and HRIS integration, so the real annual cost for a single-sign-on estate is not computable from public pages alone.

Envoy Workplace

The public prices we found are for the visitor product — a free Basic tier capped at 100 entries/month and Premium at $362 per location/month billed annually — with Enterprise on custom pricing, and SAML single sign-on requires a Premium+ plan we found no price for, while retention controls sit on Premium and Enterprise. We found no public information on what desk, room or parking booking costs, so I cannot compute an annual cost for 1,200 people across six sites from these pages, though VAT treatment and renewal-at-list-price terms are stated.