deskbird vs Envoy Workplace

deskbird

Desks, rooms and parking all book on interactive floor plans across offices, with hot and assigned desks on one plan, recurring and multi-day bookings, check-in kiosks on any commercial tablet, catering with the room, guest parking tied to the visit, and nine languages — the floor-plan enhancer takes an architect blueprint or a napkin sketch. What I could not find: team neighbourhoods as a booking concept, lockers or EV chargers, wayfinding to the booked desk, or any accessibility statement, so it stops short of the top level.

Envoy Workplace

Desks, rooms and parking are bookable on interactive maps — desks filterable by amenities like dual monitors and standing desks and marked hot, permanent or unavailable, parking spots tagged for EV charging, accessibility and carpool, rooms bookable from a phone, Google Calendar, Office 365 or the display by the door, across one or many locations. Neighbourhoods per team and searchable maps that locate coworkers, rooms and amenities push it past the middle; we found no public information on CAD imports, an editor for floor plans, booking for guests, the apps' accessibility, or product languages.

deskbird

Check-in by app, QR code, Microsoft Teams, room kiosk and badge swipe, with a written release window of typically 15–45 minutes, booking lead times by team, role or site, approvals, buffer times, grace periods and reminders — the no-show logic is actually documented, which is rarer than it should be. Parking gets priority groups and queue-position waitlists rather than lottery or rotation, and I found no capacity limits per floor and no HR-driven release for permanent desks (only for parking spots).

Envoy Workplace

The no-show mechanics are documented where it matters: desks auto-release after a set check-in grace period, unclaimed parking spots release automatically by a set time, rooms check in from the display or a collaboration tool, and badge scans through access-control integrations sign employees in so occupancy is not just bookings. Rules by team, day, role or seniority with full-day, partial-day and rotating parking assignments exist; we found no public information on approvals for restricted areas, capacity limits per floor, automatic release of permanent desks when their owner is away, or NFC, Wi-Fi or sensor check-in for desks.

deskbird

There is a real coordination layer: colleagues you follow, sitting near the team, in-office or remote policies at individual, team or company level with smart day suggestions rather than enforcement, office events, HRIS absences flowing in live, and employee-controlled profile visibility. I found no team-day or designated-day concept and no notifications when colleagues plan to come in, and the 41% attendance boost is a marketing claim with no method stated behind it.

Envoy Workplace

Employees set a weekly schedule that guarantees a spot even at capacity, teammates see each other's work weeks, booking a desk near a coworker is documented, and HRIS time-off data from Workday, BambooHR, ADP or Rippling flows into attendance views. The captured pages give different states for seeing teammates' schedules — described as available in one place and still "coming soon" in another — and we found no public information on favourite colleagues, team or anchor days, office policies with nudges, the planner inside Teams or Slack, or visibility settings per employee.

deskbird

Utilisation down to desk level with avoided-desk patterns, ghost bookings and oversized rooms, lease scenario modelling with a headcount slider, and measurement from existing Wi-Fi, badge readers and dock signals rather than a sensor contract — plus a Power BI export path through the API. The privacy side is unusually strong: five-person minimum groups, six-month anonymisation of bookings, aggregated-only manager views and a works-council template, though sensor accuracy and a published DPIA are not documented.

Envoy Workplace

Utilisation is measured rather than only booked: the analytics pages state occupancy data comes from door access scans and Wi-Fi connections, with desk usage by floor and neighbourhood, room capacities against popularity, busiest times, scheduled reports and return-to-office measurement by location, team and individual. Retention of responses can be set or discarded per question, sign-in data can be purged on request, and data is deleted within thirty days after the service ends; we found no public information on exporting analytics in a standard format, minimum group sizes in reports, scenario planning for consolidation, or material a works council could work with.

deskbird

Native Teams, Slack, Outlook and Google; SAML SSO with Okta, Azure AD and OneLogin; SCIM with groups and deprovisioning; native HRIS sync to Personio, Workday, BambooHR and HiBob; Salto named for access control; a documented REST API covering bookings, sensors and visitors; granular role-based access and audit logs. Webhooks are not documented, OIDC is not named, and room displays run on any tablet rather than supported named models — rollout times are claimed but no implementation plan is published.

Envoy Workplace

Over a hundred integrations spanning access control, HR, directories, Wi-Fi and communication tools, a documented open API with SDKs, changelog and free webhooks, SAML 2.0 single sign-on with Okta, OneLogin or ADFS including deprovisioning, HRIS sync from Workday, BambooHR, ADP or Paylocity, role-based administration at global or location level, and audit logs for map and reservation changes — single sign-on gated to the Premium+ plan. We found no public information on SCIM provisioning, OIDC, an implementation plan, or room display models beyond the vendor's own iPads and a named Brother badge printer.

deskbird

Bookings live on Google Cloud in Frankfurt under an internal EU-only policy, the subprocessor list is published with locations, a data processing agreement is available, ISO 27001 and SOC 2 Type II are stated, and data export with deletion within two months of termination is documented. The contracting entity is deskbird AG in Pfäffikon SZ, Switzerland — not an EU entity — and a few website-chain processors such as HubSpot and Stripe are named without a stated location, with transfers outside the EU covered by the Data Privacy Framework or standard contractual clauses.

Envoy Workplace

The contracting entity is Envoy, Inc., a Delaware corporation in San Francisco, hosting runs on AWS, and every listed subprocessor — Twilio for notifications, Segment, Databricks, Sigma Computing and others for analytics — is located in the USA, with the privacy policy describing transfers into the US under standard contractual clauses. A GDPR data processing addendum with SCCs governed by Irish law, breach notification without undue delay, and ISO 27001 and SOC 2 Type II attestations are published; we found no public information on any EU hosting option or EU contracting entity, so the whole chain sits in the United States.

deskbird

The headline is €2.75 per active user per month from 25 users, with net prices plus VAT, minimum terms, notice periods and user and room package increments published — but SSO, SCIM and HRIS sit in an unpriced User & Data Management Plus add-on, rooms and visitors are add-ons with no public price, and Professional and Enterprise are custom pricing. Rooms scale in package increments with no price given for those increments, parking is unpriced and no setup fee is stated, so a buyer still cannot compute the real annual cost from public pages.

Envoy Workplace

Public pricing covers the visitor product only — a free Basic tier with 100 entries per month, Premium at $362 per location/month billed annually, Enterprise at custom pricing — while the desk, room and parking booking this review judges has no published price of its own, and single sign-on requires the Premium+ plan whose price we found no public information on. Renewals revert to Envoy standard list price and fees exclude VAT and other taxes, so the real annual cost of a workplace deployment cannot be computed from the captured pages.