deskbird vs Envoy Workplace

deskbird

Desks, rooms and parking are all bookable on interactive floor plans, in the app, on the web and natively inside Teams and Outlook, with hot and assigned seating on one plan, recurring bookings, filters for equipment and standing desks, booking for colleagues and guests, and floor plans generated from a blueprint or a sketch with no CAD required, in nine languages and with catering for rooms. We found no public information on wayfinding to the booked desk, accessibility of the apps, or resources such as lockers and EV chargers.

Envoy Workplace

Desks, rooms and parking are all bookable on interactive maps, with neighbourhoods per team, desk amenities such as dual monitors and standing desks, hot and permanently assigned desks, and room displays with one-tap check-in; booking runs from the mobile app, the desktop, Google Calendar, Office 365 and the display by the door. We found no public information on guest bookings tied to the host's desk, CAD import or a plan editor, accessibility of the apps, or product languages.

deskbird

Check-in runs by app, QR code, Teams, room-display kiosk, badge swipe and an automatic agent, unclaimed bookings auto-release in a configurable window typically of fifteen to forty-five minutes, and rules cover lead times per team, role or site, approvals, grace periods and reminders, plus parking priority groups, waitlists and HRIS-absence-driven release of assigned spots. We found no public information on lottery or rotation for scarce parking, capacity limits per floor, or NFC check-in.

Envoy Workplace

Unclaimed desks and parking spots are auto-released after a set grace period, rooms are checked in from the display or the collaboration tool, reminders nudge users, and parking rules can rotate by team, day or seniority. We found no public information on approvals for restricted areas, capacity limits per floor, or permanent desks released automatically from HR absence data — exactly the release rules a works agreement must spell out.

deskbird

Employees follow chosen colleagues and see where the team sits, in-office policies sit at individual, team or company level with smart day suggestions rather than enforcement, HRIS absences flow in automatically, office events are documented, and privacy is explicit: profiles visible only to colleagues the employee approves, meetings markable private, attendance anonymous by default with controllable aggregation. Pre-approved works-council configurations for German, French and Dutch councils are published, which is exactly what a works agreement negotiation needs on the table.

Envoy Workplace

Teammates see each other's planned office weeks, employees book a desk next to colleagues who are onsite, and HR time-off data flows into attendance reporting. We found no public information on a per-user setting to hide one's presence or plans, on favourites, or on team days — for our committee, a missing documented visibility switch is precisely where § 87(1) no. 6 BetrVG bites.

deskbird

Utilisation is reported down to desk, zone, floor and location with ghost bookings, oversized rooms, lease scenario modelling and PowerBI export via the API, and the privacy side is unusually concrete: aggregated reporting with a minimum group size of five, booking and check-in records anonymised after six months with custom windows for Enterprise customers, managers restricted to aggregates, role-based access, and a published non-binding Betriebsvereinbarung template for desk sharing. We found no public information on a stated method reconciling measured and booked occupancy, on sensor accuracy, or on a DPIA.

Envoy Workplace

Reporting is portfolio-grade: utilisation by desk, floor and neighbourhood, occupancy drawn from door-access scans and Wi-Fi connections, scheduled email reports, exportable records, and retention configurable per plan and per question with purge on request. But the same pages boast attendance trends down to the individual and which employee books which desk, and we found no public information on minimum group sizes in reports, field-level privacy design, or material a works council could build an agreement on.

deskbird

SCIM provisioning with group data from Entra ID or Okta, SAML single sign-on, native HRIS sync with Personio, Workday, BambooHR and HiBob via Merge, Salto and badge-based access-control integration, a documented REST API with scoped keys, rate limits and audit logs, role-based administration by location, floor and department, multi-tenancy, and published support hours, reaction times and availability commitments. We found no public information on webhooks or OIDC.

Envoy Workplace

Single sign-on via SAML 2.0 with providers such as Okta, OneLogin and ADFS, directory sync from Active Directory and Google Workspace, HR system sync with Workday, BambooHR, ADP and Paylocity, role-based administration at global or location level, an event log, webhooks and an open API behind 100-plus integrations. We found no public information on SCIM provisioning, OIDC, several companies in one account, or a support SLA — uptime is described as an aspiration rather than a guarantee.

deskbird

The contracting entity is deskbird AG of Pfäffikon, Switzerland — European, though not an EU entity — while the platform is hosted by Google Ireland Limited on Frankfurt servers under an internal policy prohibiting cloud resources outside the EU, transfers outside the EU only under adequacy decisions, with a data processing agreement published and ISO 27001 and SOC 2 Type 2 stated. The trust centre names the product's subprocessors with EU locations (Google Cloud, Mailgun, Mixpanel, Customer.io, Sentry, Jimo, Merge, Rig Intelligence); the privacy policy additionally names HubSpot, Stripe, RevenueHero and SalesViewer for website forms and payments, for which the captured pages show no location.

Envoy Workplace

Envoy, Inc. is a Delaware corporation in San Francisco, hosting is AWS in the USA, and every named subprocessor for logs, analytics and notifications sits in the USA, with transfers into the US under Standard Contractual Clauses in a published data processing agreement and ISO 27001 plus SOC 2 Type 2 reports available. We found no public information on an EU hosting option, so every record of who sat where would live in a United States chain — a weighty, possibly decisive, fact for a works agreement.

deskbird

The Business tier is public at € 2.75 per active user per month from 25 users, net prices plus VAT, with documented user and room package increments, a three-month minimum on monthly billing and twelve months on yearly, a free tier and a free trial without credit card, and even a cap on price increases. Professional and Enterprise are 'Custom pricing', the rooms, visitors and user-management add-ons carry no stated prices, and we found no public information on setup fees, so the full annual cost is not computable from public pages alone.

Envoy Workplace

For the visitor product the public tiers are a free Basic plan limited to 100 entries/month and Premium at $362 per location/month billed annually, with Enterprise on custom pricing; SAML single sign-on requires a Premium+ plan and ID scanning includes 500 scans/year with paid add-ons. We found no public prices for the desk, room and parking products themselves, nor for setup fees, minimum term or minimum spend, so we cannot compute our annual cost from the captured pages alone.