deskbird vs Envoy Workplace

deskbird

Desks, rooms and our twelve parking spaces are all bookable on interactive floor plans, with plans turned from a blueprint or napkin sketch into interactive maps in seconds, hot and assigned seating on one plan, filters for equipment like standing desks and quiet zones, recurring and multi-day bookings, native iOS and Android apps, and booking inside Teams, Outlook, Slack and Google Calendar with two-way room sync. On top of that there are room kiosks with one-tap check-in, catering and service requests with the room, guest and visitor bookings including visitor parking, and the product in nine languages including German. We found no public information on wayfinding to the booked desk, on EV chargers or lockers, or on documented accessibility of the apps.

Envoy Workplace

Desks, rooms and parking all get interactive maps, desk amenities like dual monitors and standing desks are filterable, and the parking product tags EV-charging, accessible and carpool spaces with live open-spot maps and a CSV import that suggests I could set the twelve spaces up in an afternoon. Rooms book from the phone, Google Calendar, Office 365 or the display by the door, desks can be hot, permanent or unavailable, and neighbourhoods give teams their zones. We found no public information on recurring bookings, booking on behalf of a colleague, or which languages the apps come in.

deskbird

Check-in happens by QR code, in the app, in Teams, on a room-display kiosk, by badge swipe at the entrance or automatically on arrival, and bookings nobody claims are released back into the pool after a configurable window of 15 to 45 minutes, including rooms with a check-in requirement. Booking lead times can be set per team, role or site with approvals and buffer times, and assigned parking spots release automatically when HRIS absence data says the owner is away, with priority groups and waitlists to keep the twelve spaces fair. We found no public information on capacity limits per floor or on a lottery or rotation for parking.

Envoy Workplace

This is the Monday-argument solver: desks auto-release after a no-show grace period, parking spots auto-release if nobody checks in by a set time, and admins set full-day, partial-day or rotating rules by team, day or seniority. Rooms check in from the display or the collaboration tool, ending early frees the room, and reminders nudge people to check in. We found no public information on priority allocation for disabled or EV drivers beyond the amenity tags, or permanent desks released automatically when their owner is away.

deskbird

There is a planner of who is in the office with absences flowing in automatically from the HRIS, a colleague view to sit next to teammates you follow, office events, and in-office or remote policies set per individual, team or company with smart suggestions for the right days to come in rather than enforcement — usable inside Teams. Profiles and activity are only visible to colleagues an employee has explicitly approved, and pre-approved works council configurations are documented for German, French and Dutch councils. We found no public information on delegation for assistants or on notifications when colleagues plan to come in.

Envoy Workplace

People set their weekly schedule in the app, teammates see each other's planned weeks, anyone can book a desk next to a coworker who is in, scheduling ahead even guarantees a spot when the office is at capacity, and time-off data syncs from Workday, ADP, BambooHR or Rippling. We found no public information on anchor days, office events, per-user visibility settings for who sees your plans, or the planner itself inside Teams or Slack.

deskbird

Utilisation breaks down by desk, room, zone, floor and location, bookings are combined with measured presence from Wi-Fi access points, monitors and docking stations plus the cross-verified Dock signals, and the analytics surface no-shows, ghost bookings and oversized rooms, model lease scenarios with a headcount slider, and export to PowerBI. Privacy is genuinely built in: reports aggregate groups of at least five people, managers see teams not individuals, booking data is anonymised after six months by default with custom windows for enterprises, access is role-based down to room level, and a non-binding German works agreement template is published. We found no public information on documented sensor accuracy or a published DPIA.

Envoy Workplace

Utilisation is reported per desk, room, floor, neighbourhood and site, with occupancy drawn from door-access scans and Wi-Fi connections rather than bookings alone, room size weighed against attendance ("wasted space saved"), and scheduled email reports per department or region. On the people side, retention is configurable per plan, responses can be discarded question by question, sign-in data can be purged on request, and role-based administration limits access. We found no public information on minimum group sizes for anonymised reports or works-council-ready documentation.

deskbird

It plugs natively into Teams, Outlook, Google Calendar and Slack, syncs with Personio, Workday, BambooHR and HiBob, provisions and deprovisions users and groups via SCIM from Entra ID or Okta, supports SAML single sign-on, and ships a documented REST API with scoped company keys, rate limits, audit logging and a developer portal covering bookings, rooms, floors, zones, sensors and visitors, plus a named access-control integration with Salto, comprehensive audit logs, role-based administration by location, floor and department, and multi-tenancy support. Support hours for Europe, a four-hour reaction time for total failure and a custom Enterprise SLA are published. We found no public information on webhooks, OIDC, or room display and sensor hardware by named models.

Envoy Workplace

Single sign-on via SAML 2.0 with Okta, OneLogin or ADFS, directory sync from Active Directory or Google, HRIS sync, access-control integrations that sign people in on badge scan, webhooks, a documented developer API with SDKs, over a hundred integrations including Slack and Teams, audit logs, and role-based admins at global or per-location level. That covers the plumbing my agency needs. We found no public information on SCIM provisioning, OIDC, several companies in one account, or a named support SLA.

deskbird

All platform data is processed and hosted exclusively in the EU on Google Cloud servers in Frankfurt, with internal policies against cloud resources outside the EU, subprocessors listed with their locations, a data processing agreement available, and ISO 27001 and SOC 2 Type 2 certification. The contracting entity is deskbird Aktiengesellschaft in Pfäffikon, Switzerland — a European but not an EU entity — and we found no public information on an EU representative.

Envoy Workplace

The contracting entity is Envoy, Inc., a Delaware corporation in San Francisco, and every listed subprocessor — AWS for hosting and database storage, Datadog and Grepr AI for logs, Databricks, Segment, Sigma and Omni for analytics, Twilio for notifications — is located in the USA. A GDPR data processing addendum with EU Standard Contractual Clauses under Irish law is published, and ISO 27001 and SOC 2 Type II are stated, which is more transparency than many US vendors give. We found no public information on EU hosting or an EU entity, so my desk, presence and parking data would run through an entirely US chain.

deskbird

The Business tier is published at € 2.75 per active user per month from 25 users, as net prices plus VAT, with a free start and free trial, a three-month minimum term on monthly billing, one year on yearly billing, and public packaging increments for users and rooms. Professional and Enterprise are listed as custom pricing, and the add-ons for rooms, visitors, user and data management, and parking carry no published prices, so the real annual cost for 70 people, three rooms and twelve parking spaces cannot be read off the website alone.

Envoy Workplace

The pricing page shows a free Visitors Basic tier limited to 100 entries a month, Visitors Premium at "$362 per location/month billed annually", and Enterprise at custom pricing, with the terms stating fees exclude taxes and renewals revert to standard list price. We found no public information on what the desk, room or parking booking itself costs per user or per site, and SAML single sign-on requires an "Envoy Premium+" plan whose price we never saw publicly. For a 70-person agency that wants the monthly figure off the website, that is not computable today.