Joan vs Robin

Joan

Joan books rooms, desks, parking and equipment from one interactive floor plan, with live desk status, neighbourhood and team-zone filtering, recurring bookings, QR and NFC stickers, walk-up booking on the ePaper door displays, and booking from the mobile app, the MyJoan portal, Microsoft Teams, Slack and our Outlook calendars. That is a solid multi-site core plus display-level booking. I found no public information on desk attributes such as monitors or standing desks, assigned desks, booking on behalf of a colleague, or an Outlook add-in that books a room and desk together.

Robin

Desks, rooms, parking and lockers are bookable on real-time interactive maps with a drag-and-drop editor, neighbourhoods, assigned and shared desks, multi-day bookings and guest desk bookings, and booking flows through Teams, Slack, Outlook and mobile, with rooms and desks syncing into Outlook and Google calendars. We found no public information on product languages, accessibility statements for the apps, or EV charging as a resource type, which is what would separate this from the top band.

Joan

Six check-in methods are documented — email, app notification, QR code, NFC tag, geolocation within a 200-metre radius, and the Zens desk sensor — with a 15-minute reminder email, automatic desk release when nobody checks in, room auto-release inside a documented configurable window of five to thirty minutes, and booking duration limits and advance windows that apply globally, per building or per room. I found no public information on approvals for restricted areas, fair allocation of scarce parking, capacity limits per floor, or assigned desks released during HR-synced absence, which keeps it below the top band.

Robin

Check-in runs by QR code, automatic Wi-Fi check-in, badge and access-control integrations and automated check-ins; no-show meetings release the room after a configurable waiting period, and booking policies cover duration and advance-booking windows with room approvals and restricted spaces. Assigned desks exist with thirty-day no-check-in reclamation, but we found no public information on fair parking allocation, per-floor capacity limits, or permanent desks released automatically during HR-synced absence.

Joan

There is a view of the team's bookings for the week, colleague-name search on the floor plan, neighbourhood booking to sit near specific colleagues, and a Team Grid display on Joan 13 devices showing co-worker availability with the meeting subject hideable for privacy. I found no public information on a weekly planner covering home office and absence days, favourite colleagues, team or anchor days, notifications when colleagues plan to come in, or per-user visibility settings, so the coordination layer is thin for a hybrid programme.

Robin

Slack delivers an automated weekly summary of who plans to come in and people can update their own plans to join them, the app shows who is in office and what events are on, teammates can be starred as favourites, and office-visit policies are displayed with employees tracking their own progress rather than being blocked. We found no public information on team or anchor days, absence-system sync for plans, or visibility settings letting employees choose who sees them.

Joan

The MyJoan dashboard reports desk and room occupancy per day, weekday and location, unattended meetings, saved minutes per room, ghost meeting rates, peak hours and visitor counts, with filters, CSV and downloadable reports, and the displays carry built-in CO2, temperature, humidity and PM2.5 sensors; an ETL or cloud-storage path sends data onward. Retention is capped at twelve months for workplace service data with deletion on request, and dashboards are limited to Admin and Office Manager roles. I found no public information on anonymised reports with minimum group sizes, scenario or consolidation planning, or works council material, and the occupancy figures are calendar-derived rather than sensor-verified.

Robin

Utilisation is reported by building, floor, space and desk, combining space-usage data with badge scans and passive occupancy sensors, with stack-plan and consolidation scenario modelling, anonymised benchmarking, an analytics API, custom dashboards and cost per occupied seat when lease costs are merged with attendance data. Deletion of an organisation's data within ninety days is stated, but we found no public information on minimum group sizes in anonymised reports, role-based access to personal booking data, or spreadsheet export of raw reports.

Joan

SCIM v2 provisioning is documented end to end with an endpoint, token, automatic provisioning and deprovisioning and group assignment from Okta; Azure AD, Okta, JumpCloud and OneLogin directory sync and single sign-on are listed; room bookings sync with Microsoft 365, Exchange and Google Workspace; and the documented Joan API comes with automation and data-platform export. Displays run on named hardware — their own ePaper models plus Crestron, ProDVX and ordinary tablets — with Zens, Cisco and Jabra sensing. My security team will chase the gaps: no stated audit logs, no SAML or OIDC stated (only OAuth2), no HR system sync, no per-site delegated administration, and only one calendar solution per account.

Robin

This is close to my shopping list: SCIM provisioning with SAML, single sign-on through Microsoft Entra ID, an Intune route for the mobile app, a documented REST API with an analytics API, room and desk booking in Teams and Outlook, named badge systems (Avigilon, Brivo, Kisi) and named display and sensor hardware (Crestron, Logitech, Neat, VergeSense), and multi-building operation. We found no public information on audit logs, webhooks, delegated administration per site, or a published implementation plan, and the subscription terms promise only commercially reasonable 24x7 access with no numeric uptime commitment.

Joan

Visionect d.o.o. is a Slovenian company under Slovenian and EU law with the Slovenian Information Commissioner as supervisory authority, and it states all customer data is hosted in Belgium on Google Cloud with no data leaving the EU, encrypted in transit and at rest, under an ISO/IEC 27001:2022 certificate I can download. A data processing agreement is listed among the legal documents and subprocessors are said to sit in its Annex 2, but the list itself is not published on the site, so my security team would have to request it rather than review it.

Robin

The contracting entity is Robin Powered, Inc. of Boston with servers in the United States by default, though a European hosting option is referenced and a data processing agreement with GDPR processor terms is available on request. The subprocessor list my security team would want exists with locations, but every named processor — AWS, Google, SendGrid, Intercom, Snowflake, Sumo Logic and others — is in the United States, and we found no public information on an EU contracting entity or EU representative. ISO 27001 and SOC 2 Type II audits are stated, which helps the security file but not the sovereignty one.

Joan

Tiers are public with a stated scaling rule: a Team plan from €49/month with 2 devices and 20 users up to Enterprise+ from €999/month including 20 devices and 200 users, each additional user at €0.99 per user per month and each additional device at €9.99 per device per month, with app accounts billed rather than calendar bookers and a €20-per-badge yearly licence. The captured pages give different figures for the plan structure — another page prices per device at €4.99 to €19.99 per device per month — and I found no public information on hardware prices, setup fees, minimum term or VAT treatment.

Robin

The pricing page is a contact form that promises pricing tailored to the organisation after a conversation, with no public tiers, price units, add-on or hardware prices, and the platform is stated to be designed for companies with 500 employees or more. The subscription terms add invoicing in advance due net 30, automatic renewal with 30 days' notice for non-renewal and non-refundable fees, but there is nothing here a buyer could compute an annual cost from.