Joan vs Robin

Joan

Rooms, desks, parking and equipment are bookable from an interactive office map with a live floor plan, neighbourhood and team-zone booking filtered by department, recurring bookings, and four booking paths — room display, mobile app, calendar and the MyJoan portal — plus bots in Slack and Microsoft Teams and calendar sync with Google Workspace, Microsoft 365, Exchange and iCal, on wireless ePaper displays or third-party tablets. What holds it below the top is that we found no public information on desk attributes such as monitors or standing desks, hot versus assigned desks, importing plans from CAD, or which languages the localised interface covers.

Robin

Everything I need to map the estate is on the record: desks, rooms, parking and lockers as bookable resources on real-time interactive maps, office neighbourhoods and team pods with a drag-and-drop map editor, multi-day desk reservations, permanent seats shared by schedule, guest desks for visitors, wayfinding, and amenity labels so people can filter spaces by equipment and capacity. Booking runs from Teams, Slack, Outlook and the iOS and Android apps, and room displays are supported. We found no public information on CAD import for the plans, on the product's languages, or on the accessibility of the apps, so the top of the scale is out of reach on current evidence.

Joan

Desk check-in runs by email or app notification, QR code, NFC tag, geolocation with automatic check-in inside a 200-metre radius, or a Zens desk sensor, and unused desks and rooms are released automatically after a configurable window with an email notice to the no-show and a reminder 15 minutes before the reservation. Rules cover check-in enforcement, duration limits and advance windows applied globally, per building or per room, and the check-in configuration extends to parking and asset bookings. We found no public information on approvals for restricted areas, fair allocation of scarce parking, capacity limits per floor, or permanent desks released during an owner's absence.

Robin

The layer that keeps bookings honest is well evidenced: check-in by QR codes, NFC desk stickers, automatic Wi-Fi check-in and badge/access-control integrations, meeting rooms released automatically after a no-show waiting period, policies for meeting duration and how far ahead spaces can be booked, approval requirements for restricted rooms, and confirm-or-release from Slack — with desks showing no check-ins for 30 days flagged for reclamation, exactly the discipline a 0.6-desk ratio needs. We found no public information on fair allocation of scarce parking by lottery or rotation, capacity limits per floor, or permanent desks released automatically during an owner's absence synced from HR.

Joan

Employees can see their team's bookings for the week in the app or portal, browse the floor plan or search by colleague name to sit near their team, and a Joan 13 team grid shows up to nine colleagues' availability with the meeting subject hideable for privacy. Beyond that the coordination story thins out: we found no public information on a weekly planner of office, home and absence days, favourite colleagues, team or anchor days, office-day policies with nudges, notifications when colleagues plan to come in, or per-user visibility settings.

Robin

People can genuinely plan together: a workweek view of who is in and what events are on, starred teammates, an automated weekly Slack summary of who plans to come in so colleagues can update their plans to join them, office days synced from Google Calendar, and office-visit policies displayed on desktop and mobile with employees tracking their own usage — nudging rather than policing, which is how I would run our Tuesdays. We found no public information on per-user visibility settings for who may see your plans, anchor-day or best-office-day recommendations for a team, or delegation for assistants.

Joan

The MyJoan analytics dashboard reports desk occupancy per day, weekday and location, days working from the office per week, room occupancy, unattended meetings when check-in is enabled, visitor counts and air quality, with filters by location and timeframe, downloadable reports and a CSV of weekly desk reservations including check-in and check-out times; workplace data retention is capped at 12 months, deletion is available on request, and access sits with Admin and Office Manager roles under role-based control. For a board-facing decision it falls short on the method: room analytics is built from synchronised calendar data rather than check-ins, and we found no public information on anonymised reports with minimum group sizes, floor-level figures, consolidation scenarios, or material a works council could work with.

Robin

This is close to what I would take to the board: utilisation by building, floor, space and desk, occupancy reports combining space usage with badge scans, passive VergeSense sensor data, presence drawn from several sources, an analytics API, custom dashboards, and stack-plan modelling that shows the desks, square footage and floors freed by a smaller footprint or a new attendance policy — with cost per occupied seat by building set against lease costs, which speaks directly to a lease renewal eighteen months out. On the privacy side, anonymised aggregated usage analyses and deletion within 90 days of request are stated; we found no public information on minimum group sizes, role-based access to personal booking data, or published works-council material.

Joan

Calendar sync covers Google Workspace, Microsoft 365, Exchange and iCal with Microsoft Teams and Slack apps, single sign-on via OAuth2, Google and Microsoft 365, directory sync with Azure AD, Okta, OneLogin and JumpCloud, a documented SCIMv2 connection with automatic provisioning, groups and deprovisioning, and a documented API with webhooks, automation and export to a data platform. Named display and sensor hardware (Joan 6 RE, 6 Pro and 13 Pro, Crestron, ProDVX, Zens, Cisco and Jabra cameras), multiple office locations, multi-tenant support and a five-step setup are all documented; we found no public information on HR system sync, badge or access-control integration, audit logs, or administrators delegated per site.

Robin

The plumbing is genuinely documented: a versioned REST API with authentication, pagination and deprecation notices, single sign-on via Microsoft Entra ID, Okta, OneLogin and Google Workspace, SCIM with SAML provisioning, Workday sync for seating plans, badge systems named by vendor (Avigilon, Brivo, Kisi), room displays and sensors by model (Crestron, Logitech Tap, Neat, VergeSense), and settings pushed to hundreds of displays from mobile. We found no public information on webhooks, audit logs, delegated administration per site, or running several companies in one account.

Joan

Visionect d.o.o. of Ljubljana, Slovenia is the contracting entity, and all customer data is hosted in EU data centres on Google Cloud in Belgium with no data leaving the European Union; a data processing agreement is published and ISO/IEC 27001:2022 certification is held with a downloadable certificate and annual surveillance reviews. The subprocessor list is only referenced — the privacy policy points to the data processing agreement's annex — and we found no public information showing the subprocessors and their locations, which is what keeps this short of the top end for my data protection officer.

Robin

The chain is transparent but American end to end: Robin Powered, Inc. of Boston contracts under Massachusetts law with arbitration in Boston, the service's servers are stated to be in the United States with a European data-centre option available, and every listed subprocessor — Amazon Web Services, Google, SendGrid, Intercom, Snowflake among them — is US-based. A data processing agreement for GDPR customers, an ISO 27001 audit, SOC 2 Type II and a named Data Protection Officer are evidenced, but we found no public information on an EU contracting entity or EU representative.

Joan

Public prices cover bundled plans from "€49 per month" (Team, 2 devices, 20 users) up to Enterprise+ "From €999/month" including 20 devices and 200 users, with additional users at "€0.99 per user per month", additional devices at "€9.99 per device per month", badge licences at "€20 per badge per year", per-device plan tiers from "€4.99 per device per month" to "€19.99 per device per month", and the rule that only people with a Joan account are billed — though the captured pages show two pricing presentations, flat user-and-device bundles on one and per-device tiers on another. Hardware is sold separately, and we found no public information on hardware prices, setup or platform fees, VAT treatment or a free tier.

Robin

No price is public. The pricing page offers a form to speak with the team and receive pricing tailored to the organisation, and the captured pages show no per-user, per-desk, per-room or per-site figures, no tiers and no free tier. The published terms do state invoicing in advance at net 30 days, a late fee of one-and-a-half percent per month, automatic renewal and 30 days' notice of non-renewal — commercial mechanics, but nothing a buyer could compute an annual cost from.