Joan vs Robin

Joan

Desks, rooms, parking and equipment can be booked on an interactive floor plan filtered by floor or neighbourhood, with recurring bookings, a mobile app, the MyJoan web portal, walk-up booking on the door display, booking from Microsoft Teams and Slack, and calendar sync with Google Workspace and Microsoft 365. Neighbourhood and team-zone booking to sit near colleagues, room displays with check-in, and their own ePaper device line plus Crestron, ProDVX and any tablet or LCD go beyond that. We found no public information on desk attributes, assigned desks, booking on behalf of colleagues, CAD floor-plan import, or the accessibility and languages of the apps beyond a localized interface.

Robin

Desks, rooms, parking and lockers are all bookable resources, on interactive maps with a drag-and-drop plan editor, office neighbourhoods, permanent and shared assigned desks, multi-day bookings, guest desk bookings, QR and NFC desk stickers, and booking from web, mobile, Slack, Teams and Outlook with calendar sync. Wayfinding gets only a one-line mention; we found no public information on supported languages, accessibility of the apps, or booking parity across channels.

Joan

Check-in runs by email or app notification, QR code, NFC tag, geolocation within a 200-metre radius, a Zens desk sensor that needs no phone, and at the door display; desks and rooms release automatically after a configurable window — typically 5 to 15 minutes for desks and 5 to 30 for rooms — with a 15-minute reminder email, a release notification, duration limits and advance booking windows set globally, per building or per room, and a local check-in only setting. The check-in configuration is shared with parking and asset booking. We found no public information on approvals for restricted areas, rules per user group, assigned or permanent desks released during absence, fair parking allocation, or capacity limits per floor.

Robin

Check-in by QR, NFC sticker, automatic Wi-Fi and badge integrations is stated, no-show meetings can be set to release the room after a waiting period, policies cover meeting duration and advance-booking windows, spaces can be restricted with room approvals, and Slack reminders prompt users to confirm or release. Auto-release is documented for rooms while desk release is only implied by check-in tracking, and we found no public information on fair parking allocation, per-floor capacity limits, or permanent desks released automatically during absence.

Joan

You can see your team's bookings for the week, search a desk by colleague name, book next to your team on a live floor plan, and the Team Grid on a Joan 13 shows up to nine co-workers' availability with the meeting subject hideable. The Joan AI Agent in Microsoft Teams handles booking requests rather than office planning. We found no public information on a weekly office, home and absence planner, favourite colleagues, team or anchor days, office policies with nudges, sync with absence and HR systems, or per-user visibility settings for plans.

Robin

There is a workweek planner showing who is in and what events are happening, starred teammates, office days entered in Robin or synced from Google Calendar, a weekly Slack summary of who plans to come in, and office visit policies with employees tracking their own progress — a nudge, not enforcement. We found no public information on absence views, team or anchor days, visibility settings controlling who sees an employee's plans, or recommendations of the best office day for a team.

Joan

Joan Analytics reports room occupancy per day, weekday and location, unattended meetings where check-in is enabled, desk occupancy, days working from the office per week, peak hours and ghost meeting rates, built from synchronized room calendar data and check-in/check-out times, with CSV export, location and timeframe filters, a 12-month retention ceiling and deletion on request. Presence detection through Cisco or Jabra cameras, Zens chargers, and an option to send data to an ETL pipeline edge toward the higher level. But the analytics is enabled automatically, attendance can be drilled down to an individual, and we found no public information on anonymisation or minimum group sizes, room size against meeting size, scenario planning, or material a works council could work with.

Robin

Occupancy reports combine space usage with badge scans, VergeSense passive sensors feed room booking, utilisation is broken out by building, floor, space and desk — stated as "when and by whom" — with an analytics API, stack-plan and consolidation modelling, and cost per occupied seat merged from lease data. Retention runs for the life of the account, deletion requests are processed within 90 days, benchmarking is anonymised, and termination terms promise destruction or return; we found no public information on minimum group sizes, role-based access to personal booking data, or works-council material, and analytics that report by whom keep this off a higher mark.

Joan

Calendar sync covers Google Workspace, Microsoft 365 and Exchange with one connection per account; Slack, Teams, Webex and Zoom apps exist; SSO runs with Azure AD, Okta and OneLogin; the Okta SCIM setup is documented down to the endpoint, token, group assignment and automatic deprovisioning; and a documented API supports automation, custom applications and data-platform export. Displays and sensors are supported by named models — the Joan 6 RE, 6 Pro and 13 Pro plus Crestron, ProDVX, any tablet, Zens chargers, Cisco and Jabra cameras — with multiple office locations and multi-tenant support. We found no public information on HR system sync, badge or access-control integration, audit logs, bulk import, delegated administration per site, or a support SLA.

Robin

A documented REST API with authentication, error codes and pagination, single sign-on via Entra ID, Okta SAML, OneLogin and Google Workspace, SCIM provisioning, badge integrations from Brivo, Kisi and Avigilon, and room display and sensor hardware by named model (Crestron, Logitech Tap, Neat, VergeSense), plus Workday HRIS sync for seating plans and multi-building use. We found no public information on webhooks, OIDC, delegated administration per site, audit logs, or running several companies in one account.

Joan

Visionect d.o.o. of Tržaška cesta 118, Ljubljana, Slovenia, founded 2007, is the contracting entity; all customer data is hosted in Belgium on Google Cloud with no data leaving the European Union; a data processing agreement is published; and ISO/IEC 27001:2022 is stated with a downloadable certificate and annual surveillance reviews. The subprocessor list is only referenced — "refer to DPA Annex number 2" — and the captured pages do not show the list itself with locations, which keeps this below the fully documented level. GDPR breach notification within 72 hours, the Slovenian supervisory authority, a 12-month retention ceiling for workplace services and deletion on request are all stated.

Robin

The privacy policy states servers "are located in the United States" with an EU hosting option available, but the contracting entity is Robin Powered, Inc. of Boston under Massachusetts law with arbitration in Boston, and the listed subprocessors — SendGrid for email, Intercom for support, Looker, Sigma and Snowflake for analytics, Stripe for payment — are all United States companies. A data processing agreement and GDPR transfer agreements are offered and ISO 27001 and SOC 2 Type II audits are stated, which lifts this above the floor; we found no public information on an EU entity, EU representative, or named EU infrastructure.

Joan

The vendor's pricing page shows plans starting at €49 per month for a Team plan with 2 devices and 20 users, Enterprise+ from €999 per month with 20 devices and 200 users, extra users at €0.99 per user per month, extra devices at €9.99 per device per month, and ePaper badge licences at €20 per badge per year from 15 November 2026. The captured pages give different figures for how cost scales: this page bundles users and devices into flat monthly plans, while another page prices per device — Basic €4.99, Pro €9.99, Enterprise €19.99 per device per month billed annually — and hardware is sold separately and visitor management is an add-on, neither priced on the captured pages. We found no public information on setup or platform fees, VAT treatment, a free tier, or stated prices for the Business and Organization plans.

Robin

The pricing page says "Complete the form to speak with our team and receive pricing tailored to your organization" — no tier, price unit or figure is public, and capabilities are marked as included with optional add-ons whose prices are not shown. Only contract mechanics are published: invoicing in advance net 30, a 1.5% monthly late fee, fees non-cancelable and non-refundable, and automatic renewal at list price with 30 days' notice — a buyer cannot compute any annual cost from public pages.