Joan vs Robin

Joan

Desks, meeting rooms, parking and equipment are booked from a live floor plan with neighbourhood and team zones, recurring bookings, walk-up booking on the door display, calendar sync with Google Workspace, Microsoft 365, Exchange and iCal, and booking via the mobile app, the web portal, and bots in Microsoft Teams and Slack; visitor management exists as an add-on and several office locations are supported. I found no public information on desk attributes such as monitors or standing desks, assigned desks, booking on behalf of colleagues, floor plans imported from CAD, or stated languages and accessibility of the apps, which caps it below the top band.

Robin

Desks, rooms, parking and lockers are bookable, on real-time interactive maps drawn in a drag-and-drop editor with office neighbourhoods, permanent and shared assigned desks, multi-day bookings and guest desk booking, from Teams, Slack, Outlook and mobile apps, with wayfinding and room displays in the mix. I found no public information on stated accessibility of the apps or the languages the product ships in, so I stop at the level below the very top.

Joan

Check-in works by email or app notification, QR code, NFC tag, geolocation or a Zens smart desk sensor, desks and rooms are released automatically after a configurable no-show window, and rules — check-in enforcement, duration limits, advance booking windows — apply globally, per building or per room, with a 15-minute email reminder and a setting that forces users to be on-site to check in. From my seat the geolocation option that auto-checks a phone within 200 metres of the office is a monitoring capability we would have to negotiate around in a works agreement; I found no public information on approvals for restricted areas, assigned desks with release during absence, or fair allocation of scarce parking.

Robin

Check-in runs by QR code, NFC sticker, automatic Wi-Fi, badge integration and the room display, no-show meetings can be set to release the room after a waiting period, and booking policies cover duration and advance windows with restricted spaces and room approvals. I found no public information on fair parking allocation, capacity limits per floor, automatic release of a permanent desk during HR-synced absence, or reported no-show and release rates, which keeps this below the next level.

Joan

Employees see a live floor plan, can search by colleague name, book in their team's zone, and see their team's bookings for the week, and the team grid display can hide meeting subjects for privacy. Beyond that I found no public information on a weekly planner of office, home and absence days, favourite colleagues, team or anchor days, office policies with nudges, or visibility settings that let each employee decide who sees their plans — the only documented transparency control is hiding meeting subjects on displays.

Robin

There is a workweek planner showing who is in the office and what events are running, favourite teammates, shareable desk schedules and an automated weekly Slack summary of who plans to come in, and office visit policies are displayed with self-tracked progress rather than enforcement. I found no public information on a per-user setting to hide one's presence, on absence or HR sync for planning, or on best-office-day recommendations — and the documented ability for teams to see where a teammate is sitting is exactly what our works agreement would have to regulate.

Joan

The analytics cover desks, rooms, visitors and air quality, with occupancy percentages per day, weekday and location, no-show and ghost-meeting rates, filters by location and timeframe, CSV export of a weekly desk report including check-in and check-out times, a path to a company's own ETL pipeline, and retention stated per data type — calendar data for the duration of the subscription, workplace data at most 12 months, AI data at most 30 days — with deletion on request and role-based access. For my committee the problem is on the privacy side: analytics is enabled automatically, office managers can open a named list of who completed check-in, and attendance can be drilled down to the individual, and I found no public information on anonymised reports, minimum group sizes, or material a works council could use for an agreement.

Robin

Utilisation is reported per building, floor, space and desk, stated as used 'when and by whom', and combines bookings with badge scans, access-control data and passive occupancy sensors, with stack-plan and consolidation modelling and an analytics API; retention runs for the active account with deletion on request within 90 days. I found no public information on minimum group sizes or anonymised reporting modes for customers, role-based access to personal booking data, or material a works council or data protection officer could work with — and reports that drill into whether employees sit near one another by department are individual-level monitoring of precisely the kind section 87(1) no. 6 BetrVG exists for.

Joan

Identity plumbing is solid: a documented Okta SCIM setup with endpoint and token, group assignment, real-time sync and automatic deprovisioning, single sign-on with Azure AD, Okta and OneLogin, a documented REST API, webhooks through Zapier and IFTTT, calendar, Teams, Slack and Webex integrations, named hardware from Crestron, ProDVX, Cisco, Jabra and Zens, multi-tenant support, and role-based access under an ISO/IEC 27001:2022 certificate that can be downloaded. I found no public information on HR system sync such as Personio or Workday, audit logs of administrative actions, or a named support SLA, and those gaps matter at 2,000 people.

Robin

The REST API is documented with authentication tokens and there is a separate analytics API; Microsoft 365 and Google calendar sync, Teams and Slack apps including Enterprise Grid, single sign-on via Entra ID, Okta or Google with SCIM provisioning, and named access-control, room-display and sensor hardware are all evidenced. I found no public information on webhooks, audit logs, delegated administration per site, several companies in one account, or a published implementation plan, and the availability commitment is commercially reasonable efforts around the clock with no numeric uptime guarantee.

Joan

The contracting entity is Visionect d.o.o. of Ljubljana, the privacy policy is governed by Slovenian and EU law with the Slovenian Information Commissioner named as supervisory authority, all customer data is stated to be hosted in Belgium on Google Cloud with the statement that no data leaves the European Union, a data processing agreement is published, and ISO/IEC 27001:2022 certification is stated with a downloadable certificate. I stop short of full confidence because the subprocessor list is only referenced — it sits in the data processing agreement annex rather than on the public pages — so the locations of the email, push, analytics and support providers in the chain cannot be checked before contract.

Robin

The contracting entity is Robin Powered, Inc. of Boston, Massachusetts, under Massachusetts law with arbitration in Boston; servers are located in the United States by default, and every listed subprocessor — hosting, email, analytics, warehousing, logging, support — is a United States provider. A European hosting option exists, a data processing agreement and the GDPR processor role are stated, and ISO 27001 and SOC 2 Type II audits are published, but I found no public information on an EU contracting entity or representative or on stated safeguards for the American chain, and AI modelling may use customer data except what sits in the European hosting option.

Joan

Subscription tiers are public with a scaling rule — Team from €49 per month with 2 devices and 20 users, extra users at €0.99 per user per month, extra devices at €9.99 per device per month, badge licences at €20 per badge per year, and a stated definition of who counts as a billed user. The captured pages give different figures for the pricing model, one showing per-device plans at €4.99, €9.99 and €19.99 per device per month and another bundled user-and-device plans from €49 to €999 per month, and I found no public information on hardware prices beyond 'Hardware is sold separately', on setup or platform fees, on the price of the visitor-management add-on, or on VAT treatment and minimum term.

Robin

The pricing page offers no figures at all — buyers are told to complete a form and receive pricing tailored to their organisation — so no annual cost can be computed from public pages. The page does state the platform is designed for companies of 500 employees or more and marks some capabilities as included with an optional add-on, and the terms publish invoicing in advance due net 30 days, non-refundable fees, automatic renewal and a past-due service fee of 1.5% per month, but none of that prices the product.