Joan vs Robin

Joan

Desks, rooms, parking spots and equipment are all reservable from one interactive floor plan, with neighbourhood and team-zone filters, recurring bookings, a mobile app, and booking through the room display, the web portal, Outlook or Google calendars and bots in Slack and Teams — that covers my 40 desks, three rooms and twelve spaces in one place. Walk-up booking on the door display and a stated setup time under two hours are exactly the afternoon project I want. We found no public information on desk attributes like monitors or standing desks, assigned desks, or booking on behalf of colleagues.

Robin

Desks, rooms, parking spaces and lockers are all bookable, on real-time interactive maps you edit by drag and drop, with neighbourhoods, permanent and shared assigned desks, guest desk booking and multi-day reservations. Booking runs from Slack, Microsoft Teams, Outlook, the web dashboard and the mobile app, with room displays from named makers and wayfinding as well. We found no public information on languages, app accessibility or EV chargers, so it stops just short of the top of this band.

Joan

Desks and rooms release automatically when nobody checks in within a configurable window, and check-in works by app or email notification, QR code, NFC tag, geolocation or a Zens desk sensor, with an email reminder fifteen minutes before and a setting that requires people to be on-site to confirm. Booking duration limits and advance booking windows apply globally, per building or per room, and the same check-in configuration governs parking and assets. We found no public information on fair parking allocation such as a lottery or rotation, approvals for restricted areas, or assigned desks released automatically when the owner is away — the parking-fairness point is the one I needed most.

Robin

Check-in by QR code, automatic Wi-Fi and badge-based access-control integrations is described, no-show meetings can be set to release the room after a waiting period, and reservations can be confirmed or freed from Slack. Policies for meeting duration and how far ahead spaces can be booked, plus restricted spaces and room approvals, are documented. For my twelve parking spaces we found no public information on a fair-allocation rule such as lottery, rotation or priority, nor on per-floor capacity limits or assigned desks released automatically when the owner is away.

Joan

Teams can see everyone's bookings for the week in the app or portal, search desks by colleague name and sit near their team using neighbourhood filters, and a Team grid display at a department entrance shows up to nine colleagues' availability. We found no public information on a weekly planner of office, home and absence days, favourite colleagues, office-day policies with nudges, notifications when colleagues plan to come in, or a per-employee visibility setting for who sees their plans.

Robin

A weekly planner showing who is in the office, starred teammates and office events sits in the app, Slack sends an automated summary of who plans to come in that week, and office visit policies are displayed on desktop and mobile with employees tracking their own progress. What would matter most to my teams — per-user visibility settings, home-office and absence days in the planner, and delegation for assistants — we found no public information on.

Joan

The analytics dashboard reports desk and room occupancy per day, weekday and location, unattended meetings, saved minutes per room and days worked from the office, with filters, downloadable reports and a CSV export of weekly desk reservations including check-in and check-out times, plus air-quality readings from sensors built into the displays. Retention is stated per data type — workplace data at most twelve months, calendar data for the duration of the subscription — with deletion on request and role-based access for admins and office managers. We found no public information on anonymised reporting with minimum group sizes or published material for a works council agreement, which my data protection officer would ask for before this goes live.

Robin

Utilisation by building, floor, space and desk, presence built from bookings and badge scans, occupancy sensors through a named vendor, stack-plan and consolidation modelling, custom reports and an analytics API are all on the record — more than enough to argue a lease decision. On the people side there are aggregated, anonymised analyses and benchmarking, retention for the life of the account and deletion within 90 days of request. We found no public information on minimum group sizes in reports, role-based access to personal booking data, or material a works council could work with.

Joan

Calendar sync covers Google Workspace, Microsoft 365, Exchange and iCal, single sign-on runs with Azure AD, Okta and OneLogin, and there is a well-documented SCIMv2 flow with group assignment, real-time sync and automatic deprovisioning, alongside a documented API, webhooks, Zapier and IFTTT. Displays and tablets from Crestron, ProDVX, Apple and Android plus presence cameras from Cisco and Jabra are supported by name, and multiple offices and multi-tenant buildings run in one account. We found no public information on HR system sync, access control or badge integration, SAML or OIDC, audit logs, or administrators delegated per site.

Robin

Calendar sync with Microsoft 365/Exchange and Google Workspace, Teams and Slack apps, single sign-on via Entra ID, Okta, OneLogin and Google, SCIM provisioning with groups, HR-side sync from Workday and Rippling, named badge systems, room display and sensor hardware by model, and a documented REST API cover nearly everything I would touch. We found no public information on webhooks, audit logs, delegated administrators per site, bulk import, or a published implementation plan.

Joan

The contracting entity is Visionect d.o.o. of Ljubljana, Slovenia, all customer data is hosted on Google Cloud in Belgium with the statement that no data leaves the European Union, and a data processing agreement plus ISO/IEC 27001:2022 certification with annual external audits and a downloadable certificate are published. The subprocessor list is referenced in an annex to the data processing agreement rather than shown with locations on the public pages, and the certificate's scope is not spelled out beyond the company itself.

Robin

The contracting company is Robin Powered, Inc. of Boston, servers sit in the United States by default, and every listed subprocessor — AWS, Google, SendGrid, Intercom, Snowflake, Sumo Logic and others — is a US provider, though a European hosting region is offered and data stored there is excluded from AI modelling. A data processing agreement is available for GDPR customers, and ISO 27001 and SOC 2 Type II audits are stated in the trust centre. We found no public information on an EU contracting entity or EU representative, and no stated safeguard for the US subprocessor chain, so this stays below the middle of the scale.

Joan

I can read a monthly figure straight off the site — plans from €49 per month, additional users at €0.99 per user per month, additional devices at €9.99 per device per month and a badge licence at €20 per badge per year — with only people holding a Joan app account billed, not calendar bookers. The captured pages give different figures for the pricing model: one set shows per-device plans from €4.99 per device per month up to €19.99, while the pricing page shows flat monthly plans bundling users and devices, Enterprise+ from €999 per month. Hardware is sold separately, and we found no public information on device prices, setup or platform fees, VAT treatment or minimum term, so I could not put a complete annual figure together for 70 people from the public pages.

Robin

The pricing page offers no figures at all: "Complete the form to speak with our team and receive pricing tailored to your organization." The terms add invoicing in advance, net 30 payment, a 1.5% per month late fee on past-due amounts and 30 days' non-renewal notice, but we found no public price per user, desk, room, parking space or site, and the same page positions the platform for companies with 500 employees or more — for my 70-person agency that is a sales call, not a monthly price off the website.