Joan vs Robin

Joan

Desks, rooms, parking and equipment all book from a live interactive floor plan, and the neighbourhood and team-zone booking with a colleague-name search is exactly what my people ask for — sit next to the colleagues you plan with. Rooms sync with Microsoft 365, Exchange and Google Workspace, booking runs from the Teams chatbot, the Slack bot, the mobile app and the door displays, and recurring bookings and multiple office locations are covered. I found no public information on desk attributes such as monitors or standing desks, assigned desks, guest bookings linked to the host's desk, or floor plans imported from CAD or drawn in an editor.

Robin

Desks, rooms, parking and lockers are bookable on real-time interactive maps with neighbourhoods, a drag-and-drop plan editor, filterable amenities, assigned and shared desks, multi-day bookings and guest desks — from web, mobile, Outlook, Teams and Slack, with room displays from iPads to Crestron and Logitech, plus wayfinding, which is the full spread my teams would ask for. We found no public information on EV chargers, app accessibility or languages beyond English, which keeps it off the top rung.

Joan

Check-in is unusually flexible — QR code, NFC tag, geolocation within a 200-metre radius, an email prompt and even a Zens wireless-charger sensor — with automatic release of unclaimed desks and rooms inside a configurable window, plus duration limits and advance-booking windows that apply globally, per building or per room. The reminder 15 minutes before the reservation and the email on release are nudge-style mechanics rather than a control system, which suits me. I found no public information on approvals for restricted areas, fair allocation of scarce parking, capacity limits per floor, or permanent desks released automatically during absence.

Robin

Check-in runs the whole gamut — QR and NFC stickers, automatic Wi-Fi check-in, badge systems like Brivo and Kisi, and from the room display — with rooms auto-released after a no-show waiting period, policies on duration and how far ahead you can book, approval workflows for restricted spaces and Slack reminders before reservations. We found no public information on fair parking allocation, capacity limits per floor, or automatic release of permanent desks synced from HR, so it falls just short of the top for me.

Joan

The weekly view of the team's bookings, the live floor plan for booking next to your team and the booking assistant inside Microsoft Teams are a real start, but that is where the social layer stops. I found no public information on anchor days or team days, office policies with nudges rather than enforcement, favourite colleagues, notifications when colleagues plan to come in, a home-office and absence view, or per-user visibility settings for who sees my plans — the things that actually change whether people coordinate their commute.

Robin

The pieces my people keep asking for are evidenced: a workweek planner showing who is in and what events are on, starred teammates, a Teams app to book and share desks, an automated Slack summary of who plans to come in each week, and office-visit policies with self-tracked progress — nudges rather than a time clock. But we found no public information on team anchor days, booking a desk next to a named colleague, absence or HR sync for planning, or visibility settings letting employees decide who sees their plans, which my works council would ask about first.

Joan

The analytics dashboard is enabled automatically and covers rooms, desks and assets, visitors and even air quality from built-in sensors, with desk occupancy per day, weekday and location, unattended-meeting counts, filters, downloadable reports and weekly CSV exports that include check-in times. Retention is stated (twelve months for workplace data, calendar data for the subscription with deletion on request) and role-based access control exists. I found no public information on anonymised reports with minimum group sizes or published material a works council could work with, and attendance can be drilled down to the individual, which I would have to negotiate carefully before rollout.

Robin

The analytics run deep — utilisation by building, floor, desk and resource, badge scans and occupancy sensors blended with bookings, stack-plan and scenario modelling that shows the desks and floors a policy change frees up, and an analytics API on top. On the people side I see stated retention for the active account, deletion within 90 days on request, anonymised aggregates and EU-hosted data excluded from AI modelling, but we found no public information on minimum group sizes, role-based access to personal booking data, or material a works council could review.

Joan

Calendar sync with Google Workspace, Microsoft 365, Exchange and iCal, a Teams chatbot and Slack bot, single sign-on via Azure AD, Okta and OneLogin, a documented API with webhooks and Zapier support, and a genuinely detailed Okta SCIM guide covering automatic provisioning, deprovisioning and group assignment make the identity story solid for a 250-person company. Room display and presence hardware is supported by named models (Crestron, ProDVX, Jabra, Cisco, Zens), and multiple office locations and multi-tenant support are stated. I found no public information on HR system sync, badge or access-control integration, audit logs, or bulk import of users and resources.

Robin

The connective tissue is strong: Microsoft 365, Google Workspace, Teams and Slack apps, single sign-on via Entra ID, Okta, Google and OneLogin, SCIM provisioning, access-control and badge integrations, named display and sensor hardware, a Workday-based HRIS sync for seating plans, and a well-documented REST API. We found no public information on audit logs, delegated administration per site, webhooks, multi-company accounts or a published implementation plan, so it sits below enterprise-grade administration.

Joan

Visionect d.o.o. in Ljubljana is the contracting entity, all customer data is hosted in EU data centres in Belgium on Google Cloud with egress restricted so no data leaves the European Union, the privacy policy is governed by Slovenian and EU law with the Slovenian Information Commissioner named, ISO/IEC 27001:2022 certification is stated with a downloadable certificate, and a data processing agreement is among the published legal documents. Subprocessors appear only as a pointer to an annex of the data processing agreement, so their names and locations are not visible on the captured pages.

Robin

Robin Powered is a Delaware corporation in Boston with servers in the United States by default, Massachusetts governing law and Boston arbitration; an EU data centre is offered as an option, EU-hosted data is excluded from AI modelling, and the privacy policy names its subprocessors — every one of them US-based, from AWS to SendGrid. A data processing agreement, GDPR processor terms and ISO 27001/SOC 2 Type II audits are published, but we found no public information on a European contracting entity or EU representative, and for a Hamburg works council that default-US chain is the sticking point.

Joan

Public prices exist with real scaling detail — the Team plan from €49 per month, additional users at €0.99 and additional devices at €9.99 per month, badge licences at €20 per badge per year, and per-desk plans from $2.80 per desk per month with a $159 monthly minimum — plus a clear statement that employees booking via the calendar are not billed. The captured pages give different figures for the plan structure across the pricing, room-booking and desk-booking pages, and I found no public information on setup or platform fees, hardware unit prices, minimum term or VAT treatment.

Robin

There are no public prices — the pricing page sends you to a contact form for pricing tailored to your organisation, and some capabilities are only marked as included with an optional add-on. The terms publish the commercial mechanics (net 30 invoicing in advance, automatic renewal with 30 days' non-renewal notice, non-cancelable and non-refundable fees, a 1.5% per-month late fee), but nothing lets me compute an annual cost.